Adding unavailability just got way simpler!
The new Tanda Mobile App is really starting to take off with over 5,000 new users in the last month. On the back of some customer feedback, we have added our most requested feature, the option to enter unavailability in the app.
Native Mobile Experience for Employees
Employees have always been able to enter the times they are unavailable via an online portal, but it was not always easy to get to. Now, a better version of this functionality is available any time through the app – meaning employees have a single location to check their rosters and also let their manager know when they can’t work. Once an employee enters their unavailability, we’ll let their manager know with an email.
- Filing of unavailability directly within the app
- Recurring unavailability can be scheduled (e.g. for students with classes)
- Real-time roster updates whenever an employee adds or changes their unavailability
Knowing the time your employees prefer not to work helps you plan a roster that works better for everyone. Tanda lets you do this in two ways.
- You can see all unavailability requests via My Tanda under ‘Time Off’ > ‘Unavailability’.
- You will be notified if you create a shift for someone that clashes with their availability.
It doesn’t stop you from rostering the person at that time, it just gives you a heads-up about their schedule.
Getting your Employees to install the Tanda Mobile App
Product Updates |
Employee Onboarding: Collecting staff details made paperless (updated for 2019)
Introducing Tanda’s New Employee Onboarding feature! Tanda’s Employee Onboarding Feature is the paperless way to collect all those necessary staff details such as Tax file Numbers and Super Choice forms, without the hassle of scanning and signing forms, or chasing new staff for paperwork. Through Tanda, managers will now be able to onboard new staff and their details directly into Tanda. How does it work? Talk to the Tanda Onboarding team to have the onboarding tool enabled in your account. From here, managers can send out an email with the onboarding link to new staff, prompting them to complete the necessary forms. Using this link, the onus is put on staff to fill in all their details, which are then submitted securely to Tanda. Once all the details have been submitted, Tanda will then automatically create a staff profile for the new team member in Tanda. If your payroll software has an onboarding integration, Tanda will export the newly created staff profile to your payroll software where it will create a new staff profile in payroll as well. What forms can my new team member fill out? Through Tanda’s Employee Onboarding feature your team member will be able to fill out all the core paperwork, that is required for them to be paid, and rostered. Personal Details Emergency Contact Details Bank Account Details Tax File Declaration Form Super Choice Form What are the benefits of Employee Onboarding for Employers? Cuts out paperwork by replacing the forms new staff have to sign, with digital versions. No chasing up paperwork, as staff can enter their details themselves. Reduces errors by validating BSBs, Addresses, Tax File Numbers, and Super details. No problems trying to decipher staff members’ messy handwriting. Cuts out double entries for payroll by automatically syncing with certain cloud based software. Improves engagement with your new staff. What are the benefits for Employees? Simple easy to follow process for staff – they no longer have to enter their name, date of birth or address multiple times. Can be easily completed from home or from your mobile phone, wherever you are. No need to print, scan, email or post hard copy forms. Get started with Tanda’s Employee Onboarding today! Tanda’s Employee Onboarding feature is already live! For more information contact one of our friendly Tanda Consultants today, on 1300 859 117 or via email at firstname.lastname@example.org to get started with Tanda Employee Onboarding.
Product Updates |
Announcing our plans for Tanda time Off
Announcing our plans for Tanda Time Off We are combining the best bits of our existing unavailability + leave features to bring you the new and improved Tanda Time Off. This post lists the features we have planned to improve how you manage staff time off. — One of the most important factors in running a successful business is having staff who are happy, productive and love where they work. One way to foster this type of culture is by allowing staff to have the time off that they need. But how can a business do this while still making sure they have enough staff to put on their roster? Introducing Tanda Time Off We believe that the best way to manage the needs of your staff combined with the needs of the business is to simply be transparent with staff and tell them when the “good” or “bad” times to take time off actually are. We are taking the guesswork out of this process for staff so that they know when they should or shouldn’t take time off and why: i.e. 4 people already have friday off or saturday is our busiest day. The benefits of this are that managers don’t have to decline leave and leave staff disappointed, because the staff are discouraged to apply for unrealistic time off in the first place. We want to help you foster a happy, productive and successful workforce and we think our new time off feature will do a much better job of achieving this. How it works The current functionality of leave and unavailability is going to be combined to one feature, called Time Off. Meaning all staff regardless of their employment type will enter time off and managers will see it all in one place. Think of the approval process of leave, combined with the times / ability to create recurring events of unavailability. Approval process Right now all leave requires manager approval and all unavailability does not. We realise that this one size fits all approach doesn’t work for a lot of businesses. Which is why manager approval will now be based on the type of time off that has been entered. Tanda will automatically generate a bunch of time off types for each employment type, each with a default setting of ‘requires approval’ or ‘does not require approval’. Types like social time off, sick time off or family time off will require approval, but for types such as school time off and university time off, approval won’t be required, as these are times when staff don’t really have a choice. You can also create custom time off types or adjust the approval setting to suit your business need. Note: the ability to set leave types as auto-approved is live in Tanda now, find out more here. Encouraging time off in non-busy times (green-out periods) We plan on adding green-out periods for your business, this will give you the ability to let your staff know the days, weeks or even months when they are encouraged to take time off. For example, if you know that February is a really quiet month for your business, you can highlight it as a ‘green’ time so that staff know their leave is very likely to get approved. This gives staff more confidence and a better understanding of how their time off dates affect your business. Show staff the team’s existing time off when they are applying for their own As staff go to apply for time off they will see the existing time off that other employees have already entered, just like the shared diary or shared book that businesses would have prior to using Tanda. This allows staff to figure out what dates are the best to take off. I.e. if 3 staff in my team already have saturday off, I am less likely to apply for Saturday off. In addition to these key new features, we also plan to display a staff member’s time off more clearly on rosters and on employee profiles. We also plan to show the type of time off, so that if something happens and managers do need to get someone to work desperately, they can start with staff who have time off for things like social or family rather than those who have university or school. How this would work for employees For full-timers / part-timers For full-time and part-time staff they would be able to choose from any time off type that applies to them. All of which require manager approval so these changes won’t impact them much at all. For casuals Instead of entering unavailability, casuals will put all the times they can’t work in as time off requests. When they do so they will be able to choose from a series of options which map back to either unpaid leave – with approval or unpaid leave – without approval as above. Example time off options: School, University, Tafe etc. These options would be set on the leave types themselves. Basically as preset reasons that determine if approval is required or not. Why? The reason for this is because by law casuals are entitled to take time off when they need without manager approval and often this will be for legitimate things outside of their control like going to school, university time table etc. We also don’t think it’s fair to require approval for these types of things that really are simply just unavailable work times that often won’t change very frequently. The things that we do believe they should have approval for are for once off social events or other things that are within the employees control. So for things like ‘social, family, medical’ etc. these would all require approval. How does this sound to you? We would love to know any feedback or questions you have regarding Tanda Time Off. Simply email email@example.com
Product Updates |
Introducing Smart Templates
Creating rosters using templates is great because in one click you have an entire roster worth of shifts. But even with templates, there are still a bunch of edits that you have to make after it is applied, for example: swapping out staff who are now on leave or unavailable, assigning staff to vacant shifts, etc. Today, we are introducing Smart Templates, a way to apply a template and have the best staff assigned to vacant shifts at the same time. You can start using Smart Templates today, by clicking the Apply Smart template option in your template menu on rosters. How it works: 1. Start by creating a template that has the coverage you know you need for the week, e.g. you know you need 3 people in the bar on Saturday night and 1 person to always be on the front desk. Note: Only vacant shifts will get adjusted so if you have shifts you don’t want to be altered just make sure those have staff assigned. 2. Apply your smart template. 3. When a template is applied any vacant shifts will have staff assigned automatically using the Tanda’s Cognitive algorithm. The algorithm works like this: Look at all the vacant shifts in the template across the week Avoid adding users with clashing shifts/leave/unavailability Avoid breaking roster validation rules Assign a cost-effective team Aim for fairness by spreading out shifts Read more: What’s new in Tanda — January 2019 FAQ Does it assign staff to shifts on a day by day basis (mon-sun) or does it look across the entire week? The way the algorithm works is it looks for the best combinations across the entire week at once, rather than doing it day by day and making the choices for available staff on the last day the least favourable. If I have shifts in my template that already have staff assigned i.e. full timers, part timers but those staff are on leave when I apply the template will those shifts be swapped out? At this stage no, only shifts that are left vacant will be filled – but we plan on making this part of a future version of smart templates.