Adding unavailability just got way simpler!

Monic Del Rosario

20 February 2018    |   

The new Tanda Mobile App is really starting to take off with over 5,000 new users in the last month. On the back of some customer feedback, we have added our most requested feature, the option to enter unavailability in the app. Native Mobile Experience for Employees Employees have always been able to enter the times they are unavailable via an online portal, but it was not always easy to get to. Now, a better version of this functionality is available any time through the app – meaning employees have a single location to check their rosters and also let their manager know when they can’t work. Once an employee enters their unavailability, we’ll let their manager know with an email. Filing of unavailability directly within the app Recurring unavailability can be scheduled (e.g. for students with classes) Real-time roster updates whenever an employee adds or changes their unavailability Using Unavailability Knowing the time your employees prefer not to work helps you plan a roster that works better for everyone. Tanda lets you do this in two ways. You can see all unavailability requests via My Tanda under ‘Time Off’ > ‘Unavailability’. You will be notified if you create a shift for someone that clashes with their availability. It doesn’t stop you from rostering the person at that time, it just gives you a heads-up about their schedule. Getting your Employees to install the Tanda Mobile App Encourage your employees to install the app directly from the Apple App Store (for iOS) and Google Play Store (for Android) by searching for ‘Tanda Employee App’. If you have any questions about your employee’s account or how to use the app, visit our Help Centre. You can also send an email to employees@tanda.co and we’d be happy to help.

The new Tanda Mobile App is really starting to take off with over 5,000 new users in the last month. On the back of some customer feedback, we have added our most requested feature, the option to enter unavailability in the app.

Native Mobile Experience for Employees

Employees have always been able to enter the times they are unavailable via an online portal, but it was not always easy to get to. Now, a better version of this functionality is available any time through the app – meaning employees have a single location to check their rosters and also let their manager know when they can’t work. Once an employee enters their unavailability, we’ll let their manager know with an email.

  • Filing of unavailability directly within the app
  • Recurring unavailability can be scheduled (e.g. for students with classes)
  • Real-time roster updates whenever an employee adds or changes their unavailability

Using Unavailability

Knowing the time your employees prefer not to work helps you plan a roster that works better for everyone. Tanda lets you do this in two ways.

  1. You can see all unavailability requests via My Tanda under ‘Time Off’ > ‘Unavailability’.
  2. You will be notified if you create a shift for someone that clashes with their availability.

It doesn’t stop you from rostering the person at that time, it just gives you a heads-up about their schedule.

Getting your Employees to install the Tanda Mobile App

Encourage your employees to install the app directly from the Apple App Store (for iOS) and Google Play Store (for Android) by searching for ‘Tanda Employee App’.

If you have any questions about your employee’s account or how to use the app, visit our Help Centre. You can also send an email to employees@tanda.co and we’d be happy to help.

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Industry Insights    |   

“Help! My employees are always late!”

Do you find in your business employees are constantly showing up for work late, or clocking off just a little bit too early for your liking? Tanda can help you keep track of your employees clock-ins and clock-outs. The SMS feature alerting you when people are late is also a handy Tanda tool to keep an eye on the hard workers and the not-so-hard workers in your team. But there’s one thing a Tanda Clock can’t do, and that’s motivate your team to show up on time to put in their best work. There’s a few key reasons staff start to dawdle on their way to work. One key factor is motivation. Once motivation drops in the office, kitchen or factory, the unproductive sentiment can spread like wild fire. You can help bring up your employees motivation levels with a few tips and tricks that the team here at Tanda has learned and implemented as well. Automation Firstly, automate what you can. If there is something an employee has to do that could be done just as easily with an add-on, application or new system then what are you waiting for? The same way Tanda automates payroll and rosters meaning less time wasted on the boring stuff, you can get rid of the boring tasks for your employees too. Rotation There are some things that have to happen around the workforce. But, if one employee has to carry out the same task or responsibility for more than three hours you will notice they might be getting bored. Try rostering them onto the same task for days or weeks on end and then ask yourself can you really blame them for being late all the time? Instead, it’s better to delegate and rotate tasks between your team. Productivy levels tend to spike at the beginning of a task, so if you can keep your team motivated with new or different things to do you’ll find less stragglers getting to work in the mornings. Optimization Which brings us to optimising how you use your time. Tanda knows a thing or two about time and attendance. Studies have shown people were more likely to be more cooperative and get work done in the morning. Throughout the day the peak in productivity comes unsurprisingly after lunch breaks. The worst times for positive results came just before lunch breaks and nearing the end of the shift. With that in mind, try and schedule the nitty gritty work, unpleasant tasks or least favourite jobs in the mornings and just after your staff have had a break to refresh. Save the fun stuff for the long hours and just before home time. Because really, if your staff are passionate about what they do for your company then there should be plenty of fun stuff for them to do.

Product Updates    |   

Calendar Integration for Employee Rosters and Leave

Today we’re releasing some new features driven by open data, designed to make staff management in the enterprise simpler and more flexible. Tanda users are now able to export or subscribe to calendars of staff leave, rosters, and birthday, in the open iCalendar format. This format works with any computer or mobile device and doesn’t require specific apps or further work to integrate into other systems. If you are already a Tanda user, you will see this new feature when you next login to the system. Otherwise, if you love the sound of this, sign up for a free trial of Tanda. Tanda CTO Alex Ghiculescu said, “By making data open for our users to access, they can use it from any system they like. While some competitors lock their users into specific data formats and apps that only work on Windows Phone, we believe that employees using Tanda should be able to see their roster from whatever phone they happen to own.” How is the feature used? Using Tanda, staff are sent their rosters by email or SMS when published by managers. They are also sent a link they can use to subscribe to their roster in a calendar program like Google Calendar, iCal, or Outlook, or a phone calendar on iPhone, Android, or any other platform. This calendar updates automatically as managers publish new rosters. Managers are also able to subscribe to a calendar of staff leave or a calendar of birthdays. The only thing it doesn’t do is bake them a cake.

Product Updates    |   

New weather feature for Tanda Rosters

If your business is often affected by weather conditions, wouldn’t it be great if you could roster your staff based on whether it’s sunny or raining next week? Now you can! Tanda has just integrated a 16-day weather feed into its new rostering platform. This new feature helps improve the decision process for rostering managers, by giving them more relevant data. The weather information even includes high/low temperatures for each day with data refreshed every 10 minutes. The data is sourced from a major weather information provider with data of over 200,000+ cities around the world so it doesn’t matter if you’re rostering for a location in Sydney or Antartica.   Existing Tanda user? If you’re already a Tanda user and want to learn how to roster using the new weather widget, go to our support page: http://help.tanda.co/   Not a user yet? Learn more about Tanda and our other features including Award In terpretation and Time Clocks to create online timesheets. Otherwise, sign up for a free trial here.

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About the author

Monic Del Rosario

Monic is Tanda's content curator. She uses her background in Development Studies to create materials that are both business-oriented and human-centric.

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Industry Insights

“Help! My employees are always late!”

Do you find in your business employees are constantly showing up for work late, or clocking off just a little bit too early for your liking? Tanda can help you keep track of your employees clock-ins and clock-outs. The SMS feature alerting you when people are late is also a handy Tanda tool to keep […]

Product Updates

Calendar Integration for Employee Rosters and Leave

Today we’re releasing some new features driven by open data, designed to make staff management in the enterprise simpler and more flexible. Tanda users are now able to export or subscribe to calendars of staff leave, rosters, and birthday, in the open iCalendar format. This format works with any computer or mobile device and doesn’t […]

More Resources

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