Adding unavailability just got way simpler!

Monic Del Rosario

20 February 2018    |   

The new Tanda Mobile App is really starting to take off with over 5,000 new users in the last month. On the back of some customer feedback, we have added our most requested feature, the option to enter unavailability in the app. Native Mobile Experience for Employees Employees have always been able to enter the times they are unavailable via an online portal, but it was not always easy to get to. Now, a better version of this functionality is available any time through the app – meaning employees have a single location to check their rosters and also let their manager know when they can’t work. Once an employee enters their unavailability, we’ll let their manager know with an email. Filing of unavailability directly within the app Recurring unavailability can be scheduled (e.g. for students with classes) Real-time roster updates whenever an employee adds or changes their unavailability Using Unavailability Knowing the time your employees prefer not to work helps you plan a roster that works better for everyone. Tanda lets you do this in two ways. You can see all unavailability requests via My Tanda under ‘Time Off’ > ‘Unavailability’. You will be notified if you create a shift for someone that clashes with their availability. It doesn’t stop you from rostering the person at that time, it just gives you a heads-up about their schedule. Getting your Employees to install the Tanda Mobile App Encourage your employees to install the app directly from the Apple App Store (for iOS) and Google Play Store (for Android) by searching for ‘Tanda Employee App’. If you have any questions about your employee’s account or how to use the app, visit our Help Centre. You can also send an email to employees@tanda.co and we’d be happy to help.

The new Tanda Mobile App is really starting to take off with over 5,000 new users in the last month. On the back of some customer feedback, we have added our most requested feature, the option to enter unavailability in the app.

Native Mobile Experience for Employees

Employees have always been able to enter the times they are unavailable via an online portal, but it was not always easy to get to. Now, a better version of this functionality is available any time through the app – meaning employees have a single location to check their rosters and also let their manager know when they can’t work. Once an employee enters their unavailability, we’ll let their manager know with an email.

  • Filing of unavailability directly within the app
  • Recurring unavailability can be scheduled (e.g. for students with classes)
  • Real-time roster updates whenever an employee adds or changes their unavailability

Using Unavailability

Knowing the time your employees prefer not to work helps you plan a roster that works better for everyone. Tanda lets you do this in two ways.

  1. You can see all unavailability requests via My Tanda under ‘Time Off’ > ‘Unavailability’.
  2. You will be notified if you create a shift for someone that clashes with their availability.

It doesn’t stop you from rostering the person at that time, it just gives you a heads-up about their schedule.

Getting your Employees to install the Tanda Mobile App

Encourage your employees to install the app directly from the Apple App Store (for iOS) and Google Play Store (for Android) by searching for ‘Tanda Employee App’.

If you have any questions about your employee’s account or how to use the app, visit our Help Centre. You can also send an email to employees@tanda.co and we’d be happy to help.

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Industry Insights    |   

“Help! My employees are always late!”

Do you find in your business employees are constantly showing up for work late, or clocking off just a little bit too early for your liking? Tanda can help you keep track of your employees clock-ins and clock-outs. The SMS feature alerting you when people are late is also a handy Tanda tool to keep an eye on the hard workers and the not-so-hard workers in your team. But there’s one thing a Tanda Clock can’t do, and that’s motivate your team to show up on time to put in their best work. There’s a few key reasons staff start to dawdle on their way to work. One key factor is motivation. Once motivation drops in the office, kitchen or factory, the unproductive sentiment can spread like wild fire. You can help bring up your employees motivation levels with a few tips and tricks that the team here at Tanda has learned and implemented as well. Automation Firstly, automate what you can. If there is something an employee has to do that could be done just as easily with an add-on, application or new system then what are you waiting for? The same way Tanda automates payroll and rosters meaning less time wasted on the boring stuff, you can get rid of the boring tasks for your employees too. Rotation There are some things that have to happen around the workforce. But, if one employee has to carry out the same task or responsibility for more than three hours you will notice they might be getting bored. Try rostering them onto the same task for days or weeks on end and then ask yourself can you really blame them for being late all the time? Instead, it’s better to delegate and rotate tasks between your team. Productivy levels tend to spike at the beginning of a task, so if you can keep your team motivated with new or different things to do you’ll find less stragglers getting to work in the mornings. Optimization Which brings us to optimising how you use your time. Tanda knows a thing or two about time and attendance. Studies have shown people were more likely to be more cooperative and get work done in the morning. Throughout the day the peak in productivity comes unsurprisingly after lunch breaks. The worst times for positive results came just before lunch breaks and nearing the end of the shift. With that in mind, try and schedule the nitty gritty work, unpleasant tasks or least favourite jobs in the mornings and just after your staff have had a break to refresh. Save the fun stuff for the long hours and just before home time. Because really, if your staff are passionate about what they do for your company then there should be plenty of fun stuff for them to do.

Product Updates    |   

Text Me Maybe: Share Your Rosters by SMS!

Tanda’s (PayAus) roster management tools just got even more powerful, with the ability to send your staff their rosters by SMS, instantly. No more printing rosters out and making sure they don’t get lost, or trampled on, or wet. No more casuals calling up during the busiest time of the day to ask when their next shift is. And no more typing text messages up yourself – Tanda can do it all for you. Once you’ve designed a roster in Tanda, just follow the prompts to SMS it to your staff. You’ll be able to select which staff members get their rosters delivered, and even see a preview of the message they’ll get. Rosters by SMS cost 25 cents per message, but as a gift to Tanda customers, we’re making the first month absolutely free. Have fun! P.S. rosters are sent to the phone number you’ve provided for your staff, so you’ll need to make sure that’s correct. If you are having issues entering phone numbers, or need help importing a lot of phone numbers, please contact us!

Clients & Partners AU    |   

Tanda Unveils Easy-to-Use Wage Easy Integration

We are pleased to announced that Tanda (PayAus) has full Wage Easy integration, a leading payroll and HR software system. Full integration allows you to use Tanda to track your staff’s attendance and manage their timesheets, and then export the data directly into Wage Easy, and your subsequent HR processes. How does it work? Well, they don’t call it Wage Easy for nothing! New organisations can import their staff from Wage Easy using our super simple staff importer, and a Wage Easy employee report. Check out our user guide for a complete walkthrough. Once your staff are in Tanda, use the system as usual – create rosters, track attendance, manage timesheets, and enjoy real time reporting. At the end of your pay period, you can export your timesheet data into a Wage Easy file, which you can import straight into Wage Easy – never fill out a timesheet manually again. Again, our user guide has all the details. Wage Easy joins MYOB as fully integrated Tanda systems, allowing us to better service even more small and medium businesses in Australia. Are you using Tanda to make your business run smoothly yet? If not, try a free demo today and experience the difference – it’s easy.

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About the author

Monic Del Rosario

Monic is Tanda's content curator. She uses her background in Development Studies to create materials that are both business-oriented and human-centric.

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“Help! My employees are always late!”

Do you find in your business employees are constantly showing up for work late, or clocking off just a little bit too early for your liking? Tanda can help you keep track of your employees clock-ins and clock-outs. The SMS feature alerting you when people are late is also a handy Tanda tool to keep […]

Clients & Partners AU

Tanda Unveils Easy-to-Use Wage Easy Integration

We are pleased to announced that Tanda (PayAus) has full Wage Easy integration, a leading payroll and HR software system. Full integration allows you to use Tanda to track your staff’s attendance and manage their timesheets, and then export the data directly into Wage Easy, and your subsequent HR processes. How does it work? Well, they don’t call […]

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