Employee Onboarding: Collecting staff details made paperless (updated for 2019)

Team Tanda

15 November 2019    |   

Introducing Tanda’s New Employee Onboarding feature! Tanda’s Employee Onboarding Feature is the paperless way to collect all those necessary staff details such as Tax file Numbers and Super Choice forms, without the hassle of scanning and signing forms, or chasing new staff for paperwork. Through Tanda, managers will now be able to onboard new staff and their details directly into Tanda. How does it work? Talk to the Tanda Onboarding team to have the onboarding tool enabled in your account. From here, managers can send out an email with the onboarding link to new staff, prompting them to complete the necessary forms. Using this link, the onus is put on staff to fill in all their details, which are then submitted securely to Tanda. Once all the details have been submitted, Tanda will then automatically create a staff profile for the new team member in Tanda. If your payroll software has an onboarding integration, Tanda will export the newly created staff profile to your payroll software where it will create a new staff profile in payroll as well. What forms can my new team member fill out? Through Tanda’s Employee Onboarding feature your team member will be able to fill out all the core paperwork, that is required for them to be paid, and rostered. Personal Details Emergency Contact Details Bank Account Details Tax File Declaration Form Super Choice Form What are the benefits of Employee Onboarding for Employers? Cuts out paperwork by replacing the forms new staff have to sign, with digital versions. No chasing up paperwork, as staff can enter their details themselves. Reduces errors by validating BSBs, Addresses, Tax File Numbers, and Super details. No problems trying to decipher staff members’ messy handwriting. Cuts out double entries for payroll by automatically syncing with certain cloud based software. Improves engagement with your new staff.  What are the benefits for Employees? Simple easy to follow process for staff – they no longer have to enter their name, date of birth or address multiple times. Can be easily completed from home or from your mobile phone, wherever you are. No need to print, scan, email or post hard copy forms. Get started with Tanda’s Employee Onboarding today! Tanda’s Employee Onboarding feature is already live! For more information contact one of our friendly Tanda Consultants today, on 1300 859 117 or via email at support@tanda.co to get started with Tanda Employee Onboarding.

Introducing Tanda’s New Employee Onboarding feature!

Tanda’s Employee Onboarding Feature is the paperless way to collect all those necessary staff details such as Tax file Numbers and Super Choice forms, without the hassle of scanning and signing forms, or chasing new staff for paperwork.

Through Tanda, managers will now be able to onboard new staff and their details directly into Tanda.

How does it work?

  1. Talk to the Tanda Onboarding team to have the onboarding tool enabled in your account.
  2. From here, managers can send out an email with the onboarding link to new staff, prompting them to complete the necessary forms.
  3. Using this link, the onus is put on staff to fill in all their details, which are then submitted securely to Tanda.
  4. Once all the details have been submitted, Tanda will then automatically create a staff profile for the new team member in Tanda.

If your payroll software has an onboarding integration, Tanda will export the newly created staff profile to your payroll software where it will create a new staff profile in payroll as well.

What forms can my new team member fill out?

Through Tanda’s Employee Onboarding feature your team member will be able to fill out all the core paperwork, that is required for them to be paid, and rostered.

  • Personal Details
  • Emergency Contact Details
  • Bank Account Details
  • Tax File Declaration Form
  • Super Choice Form

What are the benefits of Employee Onboarding for Employers?

  1. Cuts out paperwork by replacing the forms new staff have to sign, with digital versions.
  2. No chasing up paperwork, as staff can enter their details themselves.
  3. Reduces errors by validating BSBs, Addresses, Tax File Numbers, and Super details.
  4. No problems trying to decipher staff members’ messy handwriting.
  5. Cuts out double entries for payroll by automatically syncing with certain cloud based software.
  6. Improves engagement with your new staff. 

What are the benefits for Employees?

  • Simple easy to follow process for staff – they no longer have to enter their name, date of birth or address multiple times.
  • Can be easily completed from home or from your mobile phone, wherever you are.
  • No need to print, scan, email or post hard copy forms.

Get started with Tanda’s Employee Onboarding today!

Tanda’s Employee Onboarding feature is already live!

For more information contact one of our friendly Tanda Consultants today, on 1300 859 117 or via email at support@tanda.co to get started with Tanda Employee Onboarding.

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Tanda Open Data Hackathon this weekend – 17th & 18th April

This article is about the 2015 event. Go to hack.tanda.co for 2016’s event details! The Tanda Open Data Hackathon is upon us! Programmers, designers and developers are flocking to Brisbane for Tanda’s first Open Data Hackathon. In a digital era where everything is reachable from the click of a button, it’s no surprise there are now marathons and competitions for the digitally oriented too. Hackathons, e-conferences and everything in between can be a great way to meet new faces in your industry and carve out your own opportunities in the workforce. You can come along as a lone wolf hunting down open data, or bring a pack of friends to brainstorm together. On the first night after pitches, that’s when you’ll have a chance to form your final teams and get ready to compete. Tanda’s Hackathon will be taking place over two locations. Day 1 will see us at our own Tanda HQ for meet’n’greet, drinks and pitches. Then, a fresh start (and a free breakfast) on Saturday morning will begin at Brisbane’s River City Labs.  The great facilities at this space will hopefully give all attendants the comfort they need to execute a great pitch. It’s a Learning Experience The main drive of these types of events is that everyone should walk out feeling that learnt something. Whether it’s something a team partner has shown you while trying to create something awesome under pressure, or a competitor reveals a clever trick in their presentation. There’s no point to an idea if you don’t share it. It’s a Networking Opportunity Whether it’s the company hosting the Hackathon or a fellow competitor at the event these are the kind of industry events where you can actually stand out for future employees. Instead of selling yourself in an annoying verbal resume at some cocktail event you can show potential employers your skills in action. It’s a push in the Right Direction Not only will you meet new people, you will receive feedback from the two judges for Tanda’s Hackathon. The first judge will be Tanda’s very own Adam Lyons who spends his time all over Australia helping to implement savvy programs for growth in Australian businesses. Our Guest Judge for the Tanda Open Data Hackathon is Keran McKenzie. Keran has been on the scene helping take start-ups to sky heights for the past 20 years. He’s come up all the way from Melbourne to assess your ideas and test your skills. It’s a chance to help a Great Cause This Hackathon is a “Hack It Forward” kind of event. All proceeds made in this event will go back into student funding for IT, programming, and related student clubs at QUT and UQ. As a Start-Up company ourselves Tanda knows the ideas start with you guys – the students, the idealists, the dreamers and the young entrepreneurs.

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The 3 Secrets of Workplace Productivity

So I’ll tell you a little secret. Micromanagement sucks. But workplace productivity rules! Having an insipid, contemptuous, and overtly nosy corporate shill craning their necks over your shoulder in an attempt to “encourage” productivity will guarantee Lowered morale. Fortunately, there is a valid alternative. Thanks to the miracles of modern behavioural science, we can proclaim that human beings are fairly predictable. There are certain scenarios in which we are likely to thrive, and others in which we are sure to falter. For an entrepreneur running a small business, it’s absolutely imperative to cultivate an environment featuring more of the former. So what do your employees respond to? According to current psychological consensus, we are more likely to jump at opportunities that offer us chances to achieve great things upon our own initiative. In other words, we crave mastery and autonomy. 1. Mastery So how do you turn new hires into master employees? You can’t just throw an intern into deep waters and expect him/her to swim right off the bat, no more than you could throw an amateur boxer in against Floyd Mayweather. Both would instantly be overwhelmed. It’s important for workers to feel comfortable, but still challenged. Your job as a manager is to examine an employee’s strengths and weaknesses, then match them with an achievable yet demanding task. Said task should fit in with the ultimate goals of the company at large. Aligning a skill that your employees can master with the purpose that your company serves, will engender feelings of belonging. This leads to a tribe mentality that can unite the workforce in pursuit of something greater than self-interest. That does not mean, however that there is no place for self-interest in the equation. 2. Autonomy It’s not enough to just be a master, you want to be your own master: a self-directed dynamo, capable of manipulating your environment and bending it to your will. The same is true for your employees. They don’t need an overseer. They need a collaborator. As a manager, you may think your job is to tell everyone what to do. You’re wrong. Your vocation is to teach employees never to come to you with only problems and no solutions. You’ve got to allow your employees the freedom to come up with their own remedies, and the trust to administer them with whatever methodology they see fit. 3. Incentives People are intrinsically motivated to a powerful degree. It’s true that fiscal incentives can determine behaviour also. You do have to reward your employees for good work. The freedom to act and excel will only go so far if there are bills to be paid. So the obvious solution is to enact both incentives in circumstances suitable to each. The trick is recognizing what actions are compatible with monetary incentives, and which are best served through the intrinsic worth an employee might place upon them. The rule of thumb is to correlate the goal with the incentive. If you’re looking for compliance, adherence to a set of behaviors that will result in success, monetary rewards are the way to go. If you’re looking for creativity, an innovative approach to a situation, then giving the employee freedom is your best bet. Furthermore, you want to judge your approach on an individual basis. Get to know your employees and learn their habits. This is another avenue in which offering autonomy will help. If your employees view management as collaborators rather than overseers, you’re at least twice as likely to be able to get to know them on a personal level. This is part of an ongoing series by Tanda to help business owners do better business. Tanda’s mission is to make it easier for employers to create jobs and manage staff. We do this by helping managers understand and reduce staff costs. Our product features include rostering, time-clocks and award interpretation.

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Public Service Announcement: Fair Work Crackdown

The recent spate of Fair Work crackdowns has increased concern for small business owners, as the severity and prevalence of non-compliance and underpayment continues to increase. Fair Work recently imposed a $143,000 penalty against a Brisbane Business Owner and his former internal Payroll and Account Manager, after it was uncovered that they had deliberately underpaid staff at a Japanese food outlet. While business owners have always been liable for such breaches, it is the first case of a payroll manager being penalised under accessorial liability. Accessorial liability has been one of the preferred tools wielded by Fair Work recently, as it focuses on looking past the principal company to further down the supply and managerial chain. The increase in the number of wage underpayments, has led the Federal Government to introduce the Fair Work Amendment (Protecting Vulnerable Workers) Bill 2017. The Bill intends to increase the maximum penalties for those found breaching the Fair Work Act. It will seek to hold franchisors and holding companies responsible for actions of their franchisees and subsidiaries, if they are found to be in breach of the Fair Work Act. If passed, this legislation will see the maximum penalties for a company increase from $54,000 to $540,000, and maximum penalties for an individual increase from $10,800 to $108,000. Fines will be imposed for each offence, and could potentially see businesses facing over $1 million in penalties, for breaching the Fair Work Act. Fair Work has strict compliance guidelines and regulations regarding pay rates, payslip laws and staff leave entitlements. Business owners therefore need to be proactive in their approach to compliance, to ensure that they are legally meeting their compliance requirements. Businesses looking to gain greater compliance comfort and oversight into their business should implement workforce management software solutions for peace of mind and security to managing and paying staff. These solutions not only automate Award and EA calculations (where most of the payroll mistakes occur), but also provides oversight into the entire business, including pay rates, staff attendance and wage costs. For more information regarding the Fair Work Act and regulations please visit the Fair Work site.

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