GPS Clock-in: Changing the way you track your mobile workforce

Rosie Ramirez

28 March 2019    |   

Karen is running late to work at a job site and can’t afford another strike on her record. She asks her coworker to clock in for her using her employee number and password. She arrives ten minutes late but her pay remains the same, with her employer none the wiser. This is called buddy punching and is just one of the top three ways employees commit time theft. A 2008 Nucleus Research report showed that 19% of employees admit to buddy punching. Ten minutes here and there doesn’t seem like much, but companies lose millions to time theft annually. So how can managers ensure that employees are clocking in and out when they’re supposed to? The challenge of multiple locations Inaccurate attendance tracking is common for mobile workforces. Due to the unique condition of their workplaces, timesheets may not be as accurate as they need to be. Notably, employees could be getting paid for hours they didn’t work. A 2015 study found that 43% of hourly employees surveyed admit to exaggerating their work hours. But without the right tools, there’s no way to prove otherwise. Even seemingly modern devices like fingerprint scanners are not reliable enough. They’re expensive, hard to repair, and don’t even work 100% of the time. And there are plenty of situations where they cannot be used. Employers whose staff work outside an office cannot be expected to make punch clocks and fingerprint scanners work. Construction workers, long-haul truck drivers, home care providers, and event organisers rarely report to the main office. Being off-site means employers need to rely on trust. They depend on the site manager’s or employee’s attendance reports. The accuracy of these records is questionable, regardless of the employee’s character or performance. Human error is far too common and businesses often pay for work that was not rendered. Read more: Time Theft: Top 3 ways employees steal time and how to stop it How can you be everywhere at once? When a business has multiple locations, a manager would like to be everywhere at once. Employees are only one of several moving parts that keep the business going. But they are also the biggest expense and most difficult to keep track of. Being everywhere at once used to be impossible. Now, with GPS-enabled technology, it’s not just possible; it’s already becoming the standard in every industry. Tanda, a leading time and attendance automation platform, lets managers supervise their mobile workforce from anywhere. It does this through the GPS Clock-in feature on the Employee Scheduling App.  The Employee Scheduling App, which runs on iOS and Android devices, lets employees clock in and out from anywhere. Using it remotely will send the latitude, longitude, and employee’s photo to cloud-based timesheets. This is useful when they work at multiple sites or drive from location to location throughout the day. You can even monitor breaks through the mobile app. Access is no problem, as managers can use Tanda from desktop or mobile. You can verify every entry and ensure that there is no time theft, whether intentional or not. Read more: Facial Recognition vs Fingerprint Scanners for Time & Attendance Let automation do the work Time and attendance automation is indispensable to modern businesses. Keeping up with industry standards is no longer enough. Automation technology is one way to maintain an edge over the competition. Tanda helps businesses eliminate time theft and save millions of dollars in the process. Even businesses where traditional punch clocks and fingerprint scanners fail can revolutionize the way they monitor time. Mobile workforces will no longer be at risk of inaccurate timesheets because the GPS clock-in feature monitors it effortlessly. For construction, logistics, and home care industries, the GPS clock-in feature is a gamechanger. Managers are now able to oversee their employees and communicate any changes on one platform. Even rewarding performance is easier with attendance data to back it up. Employees too are assured that they are being paid exactly what they should be. Plus, they can check their shifts and file leave requests from wherever they are. Investing in software with a GPS clock-in feature empowers mobile workforces to perform at their best. And when they do, the business also grows with them.

Karen is running late to work at a job site and can’t afford another strike on her record. She asks her coworker to clock in for her using her employee number and password. She arrives ten minutes late but her pay remains the same, with her employer none the wiser. This is called buddy punching and is just one of the top three ways employees commit time theft. A 2008 Nucleus Research report showed that 19% of employees admit to buddy punching. Ten minutes here and there doesn’t seem like much, but companies lose millions to time theft annually. So how can managers ensure that employees are clocking in and out when they’re supposed to?

The challenge of multiple locations

Inaccurate attendance tracking is common for mobile workforces. Due to the unique condition of their workplaces, timesheets may not be as accurate as they need to be. Notably, employees could be getting paid for hours they didn’t work. A 2015 study found that 43% of hourly employees surveyed admit to exaggerating their work hours. But without the right tools, there’s no way to prove otherwise. Even seemingly modern devices like fingerprint scanners are not reliable enough. They’re expensive, hard to repair, and don’t even work 100% of the time. And there are plenty of situations where they cannot be used.

Employers whose staff work outside an office cannot be expected to make punch clocks and fingerprint scanners work. Construction workers, long-haul truck drivers, home care providers, and event organisers rarely report to the main office. Being off-site means employers need to rely on trust. They depend on the site manager’s or employee’s attendance reports. The accuracy of these records is questionable, regardless of the employee’s character or performance. Human error is far too common and businesses often pay for work that was not rendered.

Read more: Time Theft: Top 3 ways employees steal time and how to stop it

How can you be everywhere at once?

When a business has multiple locations, a manager would like to be everywhere at once. Employees are only one of several moving parts that keep the business going. But they are also the biggest expense and most difficult to keep track of. Being everywhere at once used to be impossible. Now, with GPS-enabled technology, it’s not just possible; it’s already becoming the standard in every industry. Tanda, a leading time and attendance automation platform, lets managers supervise their mobile workforce from anywhere. It does this through the GPS Clock-in feature on the Employee Scheduling App

The Employee Scheduling App, which runs on iOS and Android devices, lets employees clock in and out from anywhere. Using it remotely will send the latitude, longitude, and employee’s photo to cloud-based timesheets. This is useful when they work at multiple sites or drive from location to location throughout the day. You can even monitor breaks through the mobile app. Access is no problem, as managers can use Tanda from desktop or mobile. You can verify every entry and ensure that there is no time theft, whether intentional or not.

tanda-gps-clock-in-mobile-workforce

Read more: Facial Recognition vs Fingerprint Scanners for Time & Attendance

Let automation do the work

Time and attendance automation is indispensable to modern businesses. Keeping up with industry standards is no longer enough. Automation technology is one way to maintain an edge over the competition. Tanda helps businesses eliminate time theft and save millions of dollars in the process. Even businesses where traditional punch clocks and fingerprint scanners fail can revolutionize the way they monitor time. Mobile workforces will no longer be at risk of inaccurate timesheets because the GPS clock-in feature monitors it effortlessly.

For construction, logistics, and home care industries, the GPS clock-in feature is a gamechanger. Managers are now able to oversee their employees and communicate any changes on one platform. Even rewarding performance is easier with attendance data to back it up. Employees too are assured that they are being paid exactly what they should be. Plus, they can check their shifts and file leave requests from wherever they are. Investing in software with a GPS clock-in feature empowers mobile workforces to perform at their best. And when they do, the business also grows with them.

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Feature Updates    |   

Team management should be an easy cruise, not a struggle for the surface

Key updatesWHAT’S NEW IN TANDA – MARCH 2019 If you want to skip the opening , jump straight to these sections: Shift Replacements on Desktop: Receive and approve/decline cover requests Change Teams on Time Clock: Swap teams anytime on a clocked-in shift GPS Clock-Ins: Location-tracked clock-ins on the mobile app Automatic Breaks: Fulfil compliance requirements on breaks Managing a team is like a duck in waterThings may look calm on top, but underneath there’s a lot of fierce paddling. It’s not hard to see why. The waters towards a successful shift can be turbulent. Sometimes, staff suddenly can’t come in. Other times, demand spikes unexpectedly. And compliance requirements are always looming.Tanda is like a state-of-the-art speedboatBut whenever you log in, something happens. The little duck becomes a powerful machine. Because Tanda lets you manage your team easily, so you cruise over most issues that’ll sink any other workflow. And you stay above the water, no sweat. This month, we’ve tinkered with it and made it more powerful. Here are the upgrades.No one is replaced without your go-aheadSHIFT REPLACEMENTS ON DESKTOP Choosing and approving shift replacements on desktop An unavoidable part of business: staff can’t work a rostered shift. Enter Shift Replacements. Receive, view, and approve or decline shift replacement requests on desktop. Now, there’s no need to go through these: Doing the ring around. Making sure the replacement can do the job. Making sure they’re not too expensive. Not finding anyone. Having to come in on your day off. How It Works. Staff use the mobile app to request cover. If you approve it, you can offer the shift to staff. Select some or all staff in the same team. We’ll show you wages and rostered hours to help you decide. See your shift replacement requests or learn more about this feature.A person who wears many hats CHANGE TEAMS ON TIME CLOCK Switch teams in the time clock app Change teams in the middle of the shift. Useful when customer demand spikes, or when different tasks carry different rates and allowances. Need more waitstaff for the lunch rush? Staff can move from the bar to front of house. How It Works. Swap teams anytime during a clocked-in shift. This splits the shift into two timesheets—one for each team. All relevant pay rates, allowances, and higher duties apply. When the shift ends, clock-out as usual. Use this feature on the latest version of the Time Clock app (4.3.36 or newer). Check your time clocks, or learn more about this feature.The world is your office GPS CLOCK-INS GPS Clock-in on the mobile app The leading workforce management software now works everywhere. From the worksite to the delivery truck, GPS clock-ins means Tanda is fully-mobile. How It Works. Staff can clock-in and out anywhere through the Tanda mobile app. Their locations are saved and attached to the timesheets. So you’re confident staff are where they need to be. Learn more about GPS Clock-ins.Are you recording Fair Work-mandated breaks? AUTOMATIC  BREAKS Fulfil compliance requirements by demonstrating you’re giving staff correct breaks. How It Works. Just set up the initial break rules and we can automatically apply paid and unpaid breaks to your timesheets. Learn how to set-up automatic breaks.Up Next Automated Leave: No more manual leave corrections New Day View: We’ve improved the design so you can find information easier Key Alerts: Get notified of important staff events (e.g. overtime risk, failed to clock-in/out, and more)

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About the author

Rosie Ramirez

Our team's goal is to provide practical advice for business owners and managers across industries.

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Related Articles

Feature Updates

Team management should be an easy cruise, not a struggle for the surface

Key updates WHAT’S NEW IN TANDA – MARCH 2019 If you want to skip the opening , jump straight to these sections: Shift Replacements on Desktop: Receive and approve/decline cover requests Change Teams on Time Clock: Swap teams anytime on a clocked-in shift GPS Clock-Ins: Location-tracked clock-ins on the mobile app Automatic Breaks: Fulfil compliance […]

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