A Manager’s Guide to Modern Employee Scheduling
When you think of the average American worker, who comes to mind? Did you imagine a waitress on her second shift in a big city bar? Or did you picture a plant worker in an automobile factory?
Over 80 million workers aged 16 and above work in these types of jobs and are paid at hourly rates. They represent 58.3 percent of all wage and salary workers. For managers of American businesses, scheduling hourly workers has always been difficult. They need to balance workers’ skills and availability with the requirements of the business. They also need to make sure that the labor cost doesn’t hurt the company’s’ bottom line.
In the past, managers had to schedule everything manually. They would draw up the week’s schedule on paper and leave it on a board for the employees to see. In case there were changes, it was difficult to communicate them. And when it came time to pay the employees, each time card would be scrutinized to create paychecks. Even for small companies, all of this would take hours and hours of administrative time. For larger companies, entire departments would be dedicated to the task. Today, managers use a variety of tools to optimize the process.
From paper to screen: modern scheduling process
Many managers have experienced scheduling employees through simple pen and paper. This manual process involved a considerable amount of time and resources. As a result, they would be spending more time on administrative work than really managing their employees. With the availability of computers, managers have shifted from paper to screen to get the work done. One way that managers do this is through free scheduling templates. A scheduling template can easily be uploaded and shared with employees.
A typical scheduling template requires you to input the employee’s name, wage rate, shift start, and shift end. The template will automatically compute how many hours you scheduled them for that week. It will also show you how much you’re going to pay them for these hours. You can distribute this to employees via the Google Sheets sharing service, control their access according to your desired effect, and restrict them to view-only, allow them to comment, or even let them make edits. However, it has several drawbacks.
First, because you are scheduling on a Google Sheet, you will be responsible for tracking conflicts. You will need to check if somebody has filed for leave or unavailability on a separate database. It will also not flag you if you’ve scheduled somebody over or under their regular hours. Second, you will need to manually compare this sheet with your time clock data and then use another sheet to compute for pay. Third, it doesn’t keep you updated on changes in US labor laws. It may be a step up from pen and paper, but there is still a considerable amount of administrative work. That’s why many businesses opt for software that can address all this and more instead.
Taking it to the next level with workforce software
A free scheduling template can only give you so much. While some tasks are automated, you still need to do manual scheduling, attendance tracking, timesheets, and communication with employees. With the fast-paced business world, simply getting by with manual scheduling is not going to cut it. Investing in modern employee scheduling will give you unprecedented control over your workforce. It’s not just about getting the schedule out anymore. Now it’s all about making that schedule work for your business.
With Tanda’s Scheduling Software, you can save shift templates and set cost schedules to make sure you never go over budget. You will be able to see, in real-time, how much each employee will need to be paid for any shift. You will also be able to publish schedules instantly. Employees will receive their shift via SMS, email, or in-app notification. This is especially useful for cities and states that have already implemented predictive scheduling laws. With Tanda, you will never fail to comply with an advanced shift notice.
But why stop there? Time and attendance automation technology has come a long way. Tanda’s Employee Time Clock App can be used on any tablet and allow staff to clock in and out, photo verification included. It automatically generates costed timecards that you can export to multiple payroll add-ons like Xero and Quickbooks. That means you don’t need to communicate schedules, monitor attendance, transfer data, or compute for pay. You can do all the tedious administrative work on one platform at a fraction of the time. You can even approve shift swaps, use demand data to adjust staffing levels, and pool tips.
The future of the American workforce
US employment went up by 213,000 jobs in January 2019. The service-producing industry reported 46,000 new roles. The goods-producing sector reported 35,000 new roles. Employment is robust, and there are plenty of opportunities for hourly workers in America. But this rise in employment and the fact that many workers hold multiple jobs also means managers need to step up. Managers need to upgrade the way they schedule, monitor attendance, and pay employees. The old manual methods are just not going to cut it.
Workforce management software like Tanda empowers both managers and employees to grow the business. Managers can spend less time on administrative work and more time training employees. In turn, employees need not worry about missing their shifts or being paid less than they should. Investing in good software eliminates many common management problems. It also improves efficiency, transparency, and sustainability. The future of the American workforce looks bright, and harnessing technology is going to determine which businesses will be able to take full advantage.
Industry Insights US |
Illinois Supermarket Chain Sued for using Biometric Data for Time Clocks
As reported by Supermarket News, Mariano’s, a Chicago-based supermarket chain, is currently facing multiple lawsuits for allegedly violating the Illinois Biometric Information Privacy Act. Also known as BIPA, the law, among other provisions, explicitly prohibits any private entity to collect biometric data without the owner’s permission. It also mandates the private entity to protect biometric data within reasonable care. Former employees of the supermarket chain claim that their employer violated the BIPA when they were required to record their attendance on a biometric time clock without obtaining prior written permission. The plaintiffs also claim that the employer never provided a written document that outlined the specific purpose of data collection, how it will be stored, and how it will be destroyed. Damages could reach up to 10 million USD or 12.5 million AUD. The Burden for Biometric Time Clock Users A lot of businesses favour biometric time clocks for their accuracy. However, unlike company IDs, people can’t request for a replacement fingerprint (or a new iris) if the biometric data fall into the wrong hands. That’s why it wasn’t a surprise that the state of Illinois passed a law that strictly restricts its use. This can prove to be more burdensome than beneficial to any business owner who is using biometric time clocks in their business. Time Clock Software: Accuracy Without the Hassle Tanda’s time clock software accurately tracks employee time and attendance without the need for biometric data. The application takes a photo* of employees as they clock in and out and stores it with their digital timesheets. At any time, managers and business owners can review it to verify their attendance. And all employee information is encrypted and stored securely in data centres with best-in-class security protocols. Biometric time clocks can potentially give your business more problems than benefits in the long run. Switching to a time clock software such as Tanda gives you the accuracy you need for time attendance, plus other features, with zero stress.
Rota & Compliance US |
Work Schedule Template: Eliminating paperwork for US managers
Many US managers struggle with creating a good work schedule. There are always multiple things to consider before publishing shifts for the week. But you can’t take too long, because in some states, predictive scheduling is already in effect. This means you need to give advance notice when posting a schedule. This ranges from 48 hours to 2 weeks, depending on state law. It’s likely that more states will have similar laws in the future. So US managers need to keep track of not just workers’ skills and availability but also logistical and legal requirements. You also need to make sure that the labor cost doesn’t hurt the company’s bottom line. Too much to think about? Not really, if you have a good work schedule template. What makes a good work schedule template? In the past, US managers had to schedule everything manually. They would draw up the week’s schedule on paper and leave it on a board for the employees to see. In case there were changes, it was difficult to communicate with them. And when the time came to pay employees, each time card would be scrutinized to create paychecks. Even for small companies, all of this would take hours and hours of administrative work. For larger companies, entire departments would be dedicated to the task. Today, managers use online work scheduling software to optimize the process. Read more: 5 Benefits of Using Time and Attendance Software Start with a simple work schedule template A simple work schedule template is a game changer when it comes to eliminating paperwork. Organize shifts and see how much employees will need to be paid for the day. You can also publish shifts by sharing this work schedule template via Google Sheets. You can also talk to your employees through the comment feature for any changes in their schedule. Add comments to an active cell or view all comments on simple work schedule template by clicking the speech box icon beside the share button. This means less work and easier communication between you and your employees! Read more: Can an Employee Scheduling App change your Business? Use an online work scheduling software app An online work scheduling software app doesn’t just help you plan shifts. It also helps you stay within budget, track demand for staff, monitor attendance, and communicate with employees. In most cases, it comes with a time clock calculator that eliminates the need to compute wages yourself. It impacts all areas of business from day-to-day operations to planning for the year. Take advantage of it to eliminate time theft, allow GPS clock-in for mobile employees, and update schedules from anywhere! Businesses that made the change see a huge difference in operations and profits within just months. Read more: Angel Assistance Spreads its Wings for Families in Atlanta Don’t let scheduling take time Using an online work scheduling software lets you spend less time in the back office so you can focus on what matters most. You can balance labor costs with delivering the customer promise at a fraction of what it costs now. But transitioning to workforce technology doesn’t have to happen all at once. Try it out with our free work schedule template first and see what difference it can make. Then you can upgrade to our online work scheduling software for 14 days, no credit card required. We’re ready to help you explore the full range of features that will revolutionise how you do business. Looking for a free work schedule template? Ready to upgrade to online work scheduling software? Start your free 14-day trial now and get one step closer to workforce success! No credit card required.
Rota & Compliance US |
Focus on Guests, not Paperwork: Hotel Scheduling Software for US Managers
In an increasingly fast-paced business environment, there is an increasing demand for hospitality services. Hospitality businesses host people who come to eat, drink, sleep, and be entertained. These jobs are almost always labor intensive: housekeeping, concierge jobs, and receptionist positions being some of them. Specialized jobs like pool lifeguards, bartenders, and daycare givers are also included. Large hotels, for example, hire hundreds of shift workers to support their operations. Managing such a diverse workforce used to require tons of paperwork. Today, all you need is reliable hotel scheduling software. What makes a good hotel scheduling software? Effective hotel scheduling software needs to significantly cut down the time managers spend in the back room. Every minute spent on paperwork could be used on more meaningful tasks. Managers are more productive when they engage clients and train employees. To be able to redirect a manager’s time, the hotel scheduling software should come equipped with schedule templates, a communication system, and a mobile app. It should also integrate with a time clock and existing payroll systems. This way, all managers need to do at the end of the payroll period is to click “export”. Read more: Success Checks in at Coffeyville’s Sleep Inn and Suites Start with your employee schedule template The hospitality industry is commonly made up of shift workers who juggle shifts at more than one company. Keeping track of who should be on a shift and how much they should be paid is easy with the right employee schedule template. Use our free employee schedule template to organize shifts, monitor labor costs, and publish shifts via Google Sheets. You can also talk to your employees through the comment feature for any changes in their schedule. This means less work and easier communication between you and your employees. But this employee schedule template is just that — a template. What do you do when you need more? Read more: Work Schedule Template: Eliminating paperwork for US managers Take advantage of free employee scheduling software features Our free employee scheduling software doesn’t just help you plan shifts. It also provides a complete set of features you need to run your business. you stay within budget, track demand for staff, monitor attendance, and communicate with employees. You don’t even need to compute wages yourself. You can also introduce new methods of onboarding, shift swapping, and leave management. This software impacts all areas of business from day-to-day operations to planning for the year. And we’re ready to help you set it up! Try it for 14 days, on us, no credit card required. Read more: Can an Employee Scheduling App change your Business? Get your hotel scheduling software today! The hospitality industry faces many challenges. Hotels, in particular, need to adapt to technology that will revolutionize how they do business. Our free employee scheduling software provides opportunities to lower costs, increase productivity, and empower managers and employees alike. Investing in hotel scheduling software today can help you keep up with modern business demands. They can bridge the gap between you and your employees and provide you the data you need to become more profitable in the future. Your search for the best hotel scheduling software ends here. Start your free 14-day trial now and get one step closer to workforce success! No credit card required.