Show Up for Success! A step-by-step guide to rewarding employee attendance
“I have always been a quarter of an hour before my time, and it has made a man of me.” – Lord Horatio Nelson (1758-1805)
Improving employee attendance has always been a puzzle for business owners and managers. In a 2017 CareerBuilder survey, 29% of respondents said they came in late at least once a month. 49% blame the traffic for their tardiness, 32% blame it on oversleeping, while the rest blame bad weather, procrastination, and “too tired to get out of bed.” For many businesses, but especially in shift work industries, tardiness can mean disruption and loss of profit.
Deducting pay for tardiness is one solution, and is a common one. But employee incentives for punctuality serve to underscore the importance of time and attendance in a more positive way. If you’re looking into implementing an incentive program, below is a step-by-step guide to rewarding employee attendance.
1. Establish a baseline
Using your time and attendance records, establish the baselines of employee attendance. Take note of how many are late, how many are absent, and how many leave work early, and on which days. Flag those with good performance and consistent violations. This will be useful later on in seeking a budget for the program, and evaluating how effective your strategies for rewarding employee attendance are.
2. Be transparent with your plans
Don’t surprise your employees with new attendance policies. Remind them about your expectations on attendance and why you expect them to be followed. Quickly run through the protocols observed for unexpected tardiness and absences. Then, inform them about the attendance incentives you have planned out. This will ensure that they feel like they’re part of the team, and motivate them to participate. Lastly, remind them that the rewards don’t mean that sick employees should feel obligated to come in. It is in the interest of the company to ensure that other employees do not fall ill as well.
3. Track time and attendance accurately
Before you can start giving rewards out, you need to ensure that you’re tracking employees’ time and attendance accurately. Manual time clocks are no longer reliable, as they are susceptible to time theft. Investing in cloud-based time and attendance software saves you time and energy on processing timesheets. Download a clocking system app for free and give it a try.
4. Start rewarding employee attendance
- Provide free breakfast once a month. One popular way to reward punctuality is to provide free breakfast. This can be done once a month on a set day, or even more frequently, but on random days. Those who have good attendance will feel the benefits of coming in early, while those who don’t will start thinking about it.
- Give out small rewards to multiple employees. Gift cards, lunch vouchers, and company apparel cost little but are always appreciated. Keeping the rewards budget-friendly will allow you to give them out to more people and more often. It’s also a great way to keep attention on the program.
- Create a “hall of fame” for time and attendance. Publicly recognize employees who consistently come in on time and do not have unexcused absences. It will boost their morale, and hopefully inspire others to follow suit.
- Reward consistent performers with time off. Don’t think of this as additional expense, because a consistent performer will have more than made up for it. This can be the high value reward given out during your end-of-year party. Include a plane ticket and hotel accommodations if you can afford it!
4. Provide consultations for violators
Feedback and coaching are important parts of any rewards program. Those who fail to meet time and attendance targets could be doing so for any number of reasons, such as single parenthood, chronic illness, or even financial instability. Understanding what they are going through is instrumental to helping them perform better.
5. Evaluate your program
Compare your baselines with data in six months, and then one year later. Evaluate where improvements took place, and what adjustments you can make. Don’t forget to ask for feedback from your employees as well! Working with your employees on policies that affect them will help the company succeed in the long run.
Rota & Compliance Time Clock |
Improve Employee Attendance with a Rewards Program
Tardiness can be a pressing problem for businesses. Having a person or two late for work means that some tasks can’t be done on time. And for businesses such as retail stores and restaurants, your staff will have a hard time covering for customers if some people are late for their shift. According to a CareerBuilder survey, 29% of respondents admitted that they were late for work at least once a month. 49% blame the traffic for their tardiness, 32% blame it on oversleeping, while the rest blame bad weather, procrastination, and “too tired to get out of bed.” Deducting pay for tardiness and unexcused absences is one way to ensure employee attendance. However, rewarding good behaviour also helps make sure that more people come to work on time. That is why we recommend that your business have an employee attendance incentive program in place. Here are some suggestions on what cool incentives you can provide, as well as tips to make sure your program is a success. Free Breakfast The reward could be as simple as a nice meal out of the office. At the end of the month or quarter, ask those who didn’t come in late or had unexcused time off to have breakfast with you at a restaurant of their choice before the start of the workday. Spend that time to express your appreciation for their dedication to the business through their perfect attendance record. Extra Time Off Incentivise staff that always come on time by giving them extra time for themselves. You can the most punctual employee for the month the option of leaving work one or two hours early on a Friday, giving that person a headstart for the weekend. You can also reward him or her a much-deserved vacation with extra paid leave allowances. Free Training People love to work at a company that gives them opportunities to grow by learning new skills. Your employees will be more motivated to come to work on time if they know that they can attend training seminars as a reward. It’s a win-win incentive, as the knowledge your staff will gain will also positively impact your business. Make It a Success An employee attendance rewards program will only be effective with proper execution. Have a small kickoff event at the office, where everyone gets to know the program’s guidelines and rewards. Regularly remind staff through email messages and posters, motivating them to always come to work on time. And finally, do away with manual timekeeping methods and switch to a time and attendance software. It will help you accurately record employee clock-ins to find out who among them will receive rewards. With Tanda, managers can easily find out who among the staff is the most punctual with the attendance report feature. To get this report, log in to Tanda, and from the dashboard go to Reports > Attendance Reports. Clicking on an employee’s name lets you know how punctual they are for any given time period.
Rota & Compliance Time Clock |
Encourage Staff to Come on Time With Cool Rewards (INFOGRAPHIC)
Having a person or two late for work means that some tasks can’t be done on time. And for businesses such as retail stores and restaurants, your staff will have a hard time covering for customers if some people are late for their shift. According to a CareerBuilder survey, 29% of respondents said that they came in late at least once a month. 49% blame the traffic for their tardiness, 32% blame it on oversleeping, while the rest blame bad weather, procrastination, and “too tired to get out of bed.” Rewarding good behavior can motivate your people to come to work on time. This infographic will let you know about what fun incentives you can give your staff as part of your employee attendance rewards program. Let us know if you agree, and share if you think this can help your business as well as others!