The Digital Workforce Success Revolution: Why you need to shift to cloud-based HR today
Automating HR can lead to significant cost savings for your organization, writes management firm Ascentis, especially when implemented in three key areas. These are: managing attendance, eradicating benefit errors, and automating compliance. Many businesses are taking heed of this finding. A 2016 survey by consultancy firm EY indicated that 92% of businesses intend to adopt some form of HR technology in the future. Of available options, cloud-based HR is taking center stage. Indeed, the digital workforce success workforce revolution is underway.
Another, more generational factor is likely fueling this revolution. According to SilkRoad’s State of Talent 2017 report, millennials became the largest generation in the workforce back in 2015. This has led to high expectations for real-time feedback, instant access to information, and constant use of technology.
With the growing demand for advanced technology use, automating HR processes is not an eventuality, it’s a necessity. The era of costly on-premise HR systems is over, with 76% of companies already using a cloud-based HR system. Companies that do not shift from either manual or on-premise HR systems now may well be left behind by competitors who are already benefiting from the following:
Don’t waste finance and HR resources on manually tracking leaves, sorting out onboarding documents and attendance records, and calculating payroll. Let them focus on more important things such as planning strategies and improving morale. And because cloud-based HR systems upload and back data up on the cloud, you also save on paper, ink, and electricity.
Automated time and attendance software and apps boast human error-free timekeeping that translates to huge savings. Photo identification eliminates buddy punching and time theft instantly, while integrating your accurate attendance records with your payroll provider stops overpayment. They also reduce errors in computing for leaves and benefits, saving money in the long run.
Shift management becomes effortless when you invest in a time and attendance software that provides all your day-to-day requirements. Use schedule templates, group employees by function, see leave requests and unavailabilities, examine total cost of every rota, and update employees via SMS and e-mail. With the tedious details covered, managers can focus on growing the business.
Inaccuracies in time and attendance, which translate to payment errors, can result in lawsuits and back wages down the line. Cloud-based HR solutions available today all but eliminate that possibility, while keeping you up to date with any data privacy law changes and labour law updates. Most providers offer a free trial that lets you get a feel for what the product can do for you.
Cloud-based HR software, especially time and attendance, do not just dramatically improve day-to-day operations. They also make it easy for owners and managers to generate financial and operations reports. Seeing the big picture and planning for the future is easier with the right information.
With these benefits and more, what hinders businesses from shifting to a cloud-based HR solution? For one, many managers are wary of the initial investment. Beyond the subscription fee, many are afraid to implement a new HR management system. Luckily, the three key areas of time and attendance, benefits, and compliance are the best place to start. They are what Terry Walby of the FinancialDirector calls “easy wins”: highly necessary but tedious processes that are the fastest and cheapest to automate.
Finally, it is worth noting that the long-term benefits are more than worth the initial birthing pains. Once cloud-based HR software is implemented, improvements in productivity and savings can easily be tracked. Insights can then provide the rationale for taking your company further into the digital workforce success revolution with other, more ambitious automated processes.
“Making the business case for automation” by Terry Walby on FinancialDirector
“Desktop-Based or Cloud-Based Payroll Software?” by Enrique Estagle
Industry Insights |
Tanda Time Clock Now Available for the Desktop
We at Tanda are pleased to announce that our time clock application is now available to download for Windows and macOS devices. Starting today, employees can have the same experience they’ve always enjoyed with the tablet version of our employee time clock, but now on the desktop. It accurately records employee attendance and compares it with the weekly rota. It also updates the timesheets automatically to the cloud and stores it offline when the device is not connected. And if the computer has a webcam installed, it can also take a selfie of the employee when they clock in and out just like the mobile app! There are so many great uses for Tanda Time Clock for the Desktop. You can now have employees clock in and out in their respective desktop workstations instead of going to wherever the tablet is located. It can also be a backup option if and when your office’s main Tanda Time Clock is unavailable. Remote employees can also use the Tanda Time Clock for the Desktop to clock in and out using their own computers. Existing users can click here to find out how to download the Tanda Time Clock for Desktop. Are you a new user? Signup for free here to use Tanda to track time and attendance for your business, and so much more.
Rota & Compliance |
3 Reasons to Get Your Rota Right
You might think that having errors with the rota will only lead to minor inconveniences in employee attendance and pay. But in fact, not getting the rota right has huge consequences for the entire business. Examples of poor rota management practices are: Sending rotas to employees at the very last minute Sudden changes to the rotas Over and understaffing Erratic or unpredictable shift patterns Committing these mistakes can have the following effects on your business: Low Employee Morale Poor rota management can impact on your staff’s overall well-being. Last-minute rotas (added by sudden changes) mean that employees have to scramble in finding someone to take care of their kids, cancelling plans, or not being able to come at all (costing them a paycheck.) This leads to low employee morale, which can lead to good talent leaving your company. Increased Stress for Managers and Business Owners The burden of poor rota management on employees will carry over to managers and business owners. More people can come in late (or not come in at all.) This means looking for people to cover or do double duty on short notice. Worst comes to worst, you’ll have to cover the gap. This takes time off your own tasks, which causes you to work extra hours. Lost Revenue and Reputation In the end, poor rota management affects the bottom line. Overstaffing means that you pay too much labour cost on a given shift. Understaffing leads to your business not getting enough sales because there are not enough people to handle customer demand. The latter adds more damage to your business as it not only means losing revenue but also earning a bad reputation with your customer base. How to Avoid Problems with Your Rota Those common rota management mistakes can be avoided. It all starts with managers and owners constantly communicating with staff, asking for their thoughts with regards to the rota. You should also switch from time-consuming methods such as using pen and paper or Excel spreadsheets to using rota software. When looking for the right rota management software for your business, look for one that lets you create the weekly rota in minutes. Choose one with a predictive workforce feature, which uses data from your point of sale (POS) and other sources to determine how many people should be staffed on any shift. Finally, make sure that the software you choose lets you instantly send the upcoming week’s rota to employees via SMS and email. This lets you inform staff earlier of their shifts, allowing them to plan ahead as well.
Industry Insights |
What You Need to Look for in Payroll Software
Payroll software takes away the hassles of manual calculation of each employee’s pay. It drastically cuts down processing time and errors, which means that your staff always get paid for the right amount at the right time. A quick Google search for “payroll software” shows that there are tons to choose from. But what exactly should you look for when choosing a payroll software for your business? Here are some of the items you need to consider before buying: Easy to Use The reason why you’re buying payroll software is to make things easier for you. That’s why, first and foremost, it has to be easy to setup and use. It should have a convenient method of adding information to the software and it shouldn’t be confusing to use. For added convenience, consider purchasing cloud-based payroll solutions over traditional, desktop-based software. They allow you to access your account via the internet anytime, anywhere, on any device — including mobile. Some cloud-based payroll software also offers an employee portal, which lets your staff see how much they are earning, as well as other important info. Secure Payroll software handles a lot of sensitive information. Needless to say, it has to be secure. If considering a desktop-based solution, make sure that it encrypts the data inside the computer — although you might have to take additional steps to further secure the computer itself. Also, make sure that it has password protection and permission levels. While cloud-based payroll software takes away most of the stress of securing the data on your end, make sure to ask how they are properly safeguarding your data on their servers. Make sure that they connect to you on a secure layer (ex. the address starts with https instead of http.) In addition, find a cloud-based payroll software that uses a secure password and two-factor authentication. Scalable Every business wants to grow. And your payroll software has to be ready to handle a growing number of employees. It has to handle multiple sites at the same time, accounting for each site’s different requirements. Handles Taxes and Benefits Payroll isn’t just about calculating employees’ paychecks, it also handles their taxes and other benefits. Whatever payroll software you choose, it must be able to accurately calculate deductions for tax, social security, healthcare, and other benefits such as pension. In addition, it must be able to update itself whenever new rates are released. Reporting and Cost Tracking Whatever payroll software you select, make sure that it automatically generates reports for you. It should show you important information such as individual paycheck history, deposit detail, deduction history, and more. In addition, it should help you track overall costs to help you manage each cost centre. Back Pay Support Calculating and settling former employees’ back pay is very tricky. Make sure that the payroll software you’re purchasing can handle back pay on your behalf, ensuring that it is settled quickly and accurately. Integration Being able to work seamlessly with other programs is a big plus for a payroll software. Check if it seamlessly integrates with your accounting software, your enterprise resource planning (ERP) platform, and other programs. This allows you to have a bigger picture insight on your business with data exchanged across these solutions. Tanda works well with the world’s leading payroll software, whether they are cloud-based or desktop-based. Its payroll integration feature it exports approved timesheets with gross wage calculation straight to your payroll software with one click. This means that it can further cut down your payroll processing time from hours down to minutes. Click here to find out which payroll software works with Tanda.