What is Pro Rata Leave? Why does it matter for UK employees?

Rosie Ramirez

21 June 2019    |   

Are you a new manager trying to work out pro rata leave? Or are you an experienced business owner hiring more staff? Whatever stage your business is in, almost all your employees are entitled to pro rata leave. This means computing the leave entitlement of every single employee.  It also means managing their annual leave to give them time off to unwind. Keeping track of all these requirements and schedules can be taxing for managers and business owners. So what is pro rata leave? How does it affect productivity and morale in the workplace? How can you make sure that you’re on top of pro rata leave for UK employees? What is pro rata leave? In the UK, almost all workers are legally entitled to 5.6 weeks’ pro rata leave. This paid holiday is also known as statutory leave entitlement or annual leave. Agency workers, workers with irregular hours, and workers on zero-hours contracts are entitled to this as well. Working out the holiday entitlement for full-time or part-time employees is simple. Just multiply the number of days they work per week by 5.6. Part-time workers will always have less than the 28 days that full-time workers have. The pro rata leave is an important part of ensuring work-life balance in the UK. Read more: Brexit Business Impact: How to Future-proof your Trade Can vacations give workers a morale boost? Taking an annual leave has a significant impact on an employee’s performance. According to studies by BCG and EY, more than 80% of employees who utilised their leave reported a positive impact on morale. Additionally, more than 70% reported an increase in productivity. But in 2016, 40% of the British workforce didn’t use their entitled holiday time. Why is this happening? Reasons range from difficulty in scheduling leave to not being able to afford to take the day off. While not immediately obvious, this trend will negatively impact the business. Overworked employees are less productive and less likely to stay with a company. Read more: Happiness and Healthcare: Why UK’s healthcare workers need a morale boost Use a pro rata calculator to work out annual leave! Working out the annual leave is difficult for many employers. Using our pro rata calculator takes the hassle and uncertainty out of the process. Work out your staff’s holiday entitlement for free! Simply begin by choosing between computing on a daily or hourly basis. Provide important details like the employee’s start date and hit calculate. But why settle for this when you can do so much more? Try our Online Leave Management feature to submit, approve, and manage employee leave entitlements and availability. Track vacation, paid time off, and sick leave entitlements to automatically update staff profiles, rota, and timesheets. Do this all for free for 14 days, no credit card required. Read more: Pro Rata Calculator: Less paperwork, more profit! Manage pro rata leave better, no credit card required There’s no need to ask “what is pro rata leave” ever again when you have our full suite of features that work it out for you! There’s no need to remember computations or go back and forth on dates. Everything is available all on one platform. And it’s not just about managing pro rata leave requests either! We have a one-stop-shop for time and attendance, rota management, and labour compliance. So don’t let old strategies hold back your modern business. Invest in a workforce management solution that’s right for you and your employees. Don’t you think it’s time to try out new solutions to empower your people and grow your profits? Manage your employees better, instantly. Try our free pro rata calculator, or better yet, start your free 14-day trial now and get one step closer to workforce success! No credit card required.

Are you a new manager trying to work out pro rata leave? Or are you an experienced business owner hiring more staff? Whatever stage your business is in, almost all your employees are entitled to pro rata leave. This means computing the leave entitlement of every single employee.  It also means managing their annual leave to give them time off to unwind. Keeping track of all these requirements and schedules can be taxing for managers and business owners. So what is pro rata leave? How does it affect productivity and morale in the workplace? How can you make sure that you’re on top of pro rata leave for UK employees?

What is pro rata leave?

In the UK, almost all workers are legally entitled to 5.6 weeks’ pro rata leave. This paid holiday is also known as statutory leave entitlement or annual leave. Agency workers, workers with irregular hours, and workers on zero-hours contracts are entitled to this as well. Working out the holiday entitlement for full-time or part-time employees is simple. Just multiply the number of days they work per week by 5.6. Part-time workers will always have less than the 28 days that full-time workers have. The pro rata leave is an important part of ensuring work-life balance in the UK.

Read more: Brexit Business Impact: How to Future-proof your Trade

Can vacations give workers a morale boost?

Taking an annual leave has a significant impact on an employee’s performance. According to studies by BCG and EY, more than 80% of employees who utilised their leave reported a positive impact on morale. Additionally, more than 70% reported an increase in productivity. But in 2016, 40% of the British workforce didn’t use their entitled holiday time. Why is this happening? Reasons range from difficulty in scheduling leave to not being able to afford to take the day off. While not immediately obvious, this trend will negatively impact the business. Overworked employees are less productive and less likely to stay with a company.

Read more: Happiness and Healthcare: Why UK’s healthcare workers need a morale boost

Use a pro rata calculator to work out annual leave!

Working out the annual leave is difficult for many employers. Using our pro rata calculator takes the hassle and uncertainty out of the process. Work out your staff’s holiday entitlement for free! Simply begin by choosing between computing on a daily or hourly basis. Provide important details like the employee’s start date and hit calculate. But why settle for this when you can do so much more? Try our Online Leave Management feature to submit, approve, and manage employee leave entitlements and availability. Track vacation, paid time off, and sick leave entitlements to automatically update staff profiles, rota, and timesheets. Do this all for free for 14 days, no credit card required.

Read more: Pro Rata Calculator: Less paperwork, more profit!

Manage pro rata leave better, no credit card required

There’s no need to ask “what is pro rata leave” ever again when you have our full suite of features that work it out for you! There’s no need to remember computations or go back and forth on dates. Everything is available all on one platform. And it’s not just about managing pro rata leave requests either! We have a one-stop-shop for time and attendance, rota management, and labour compliance. So don’t let old strategies hold back your modern business. Invest in a workforce management solution that’s right for you and your employees. Don’t you think it’s time to try out new solutions to empower your people and grow your profits?

Manage your employees better, instantly. Try our free pro rata calculator, or better yet, start your free 14-day trial now and get one step closer to workforce success! No credit card required.

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Rota & Compliance UK    |   

Pro Rata Calculator: Less paperwork, more profit!

Taking the annual leave is important for every employee, regardless of the kind of work they do. It allows them to spend time with their families, hobbies, and other interests. Employees who take vacations are healthier and more productive than those who don’t take advantage of their holiday leave. But many employers in the UK struggle with working out the holiday entitlement of employees. Calculating it is pretty straightforward. That is, unless, your employee started working in the middle of the year, or work different hours every week. Times like this make managers wish they had a free Pro Rata Calculator to take the stress out of calculating employee leave entitlements. Need a Pro Rata Calculator? In the UK, almost all workers are legally entitled to 5.6 weeks’ paid holiday a year. This paid holiday is also known as statutory leave entitlement or annual leave. Agency workers, workers with irregular hours, and workers on zero-hours contracts are entitled to this as well. Working out the holiday entitlement for full-time or part-time employees is simple. Just multiply the number of days they work per week by 5.6. Part-time workers will always have less than the 28 days that full-time workers have. Check out the infographic below for a couple of examples. You can also try Tanda’s holiday pay calculator! Read more: Guide to UK Part-time Workers’ Employment Benefits Pro rata calculator for employees who don’t complete the year The computation does get a little more complicated when employees either join in the middle of the year, or leave sometime during that period. Just remember that employees accrue holiday at the rate of 1/12 for each month within the holiday year. Employees who started sometime during the year will have their holiday entitlement calculated from the date they join. The same principle applies to employees who are leaving. If they resign with 6 months to go in the holiday year, they are only entitled to half their annual leave. In both cases, adjustments will be necessary. Check out the infographic below, or use Tanda’s daily holiday pay calculator to see how it applies for your company. Holiday pay calculator for employees with irregular hours Shift workers have regulars changes in their schedules depending on the season or demand. Manufacturing, retail, and healthcare, to name a few, employ shift workers to cover their long work days. Shifts can be regular and consistent, or can rotate frequently. If employees work irregular hours, holiday pay will adjust accordingly. One easy way is to take the average number of hours they worked in the past 12 weeks. Employees can opt to take their annual leave during bank holidays as part of their annual leave entitlement. However, some employees add bank holidays to be in addition to the annual leave. This is up to the employer and employee to discuss. Free download: Overcoming Employee Challenges in Shift Work Industries Still using a holiday calculator? Try Tanda Leave management can be challenging for many managers. Monitoring how much leave an employee is entitled to, and approving or declining leave requests can take its toll. For companies with more than ten employees, a simple holiday calculator isn’t going to cut it. Tanda’s Online Leave Management feature makes it easy to submit, approve, and manage employee leave entitlements and availability. Tanda tracks vacation, paid time off, and sick leave entitlements to automatically update staff profiles, rota, and timesheets. You can even manage employee leave requests right from your phone! Time and attendance, rota management, and labour compliance are all in a day’s work for Tanda! So don’t let old strategies hold back your modern business. Invest in a workforce management solution that’s right for you and your employees. It’s time to try out new solutions to empower your people and grow your profits.   Want to eliminate tedious tasks and make sure your company is future-proof? Start your free 14-day trial with Tanda today! No credit card required.

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Rosie Ramirez

Our team's goal is to provide practical advice for business owners and managers across industries.

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Pro Rata Calculator: Less paperwork, more profit!

Taking the annual leave is important for every employee, regardless of the kind of work they do. It allows them to spend time with their families, hobbies, and other interests. Employees who take vacations are healthier and more productive than those who don’t take advantage of their holiday leave. But many employers in the UK […]

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