Free UK Pro Rata Holiday Leave Calculator Now Available

Enrique Estagle

9 October 2017    |   

Are you finding it difficult to figure out how much holiday leave each of your employees have left this year? Is it taking a long time to process holiday leave requests and finding out how much leave days can be carried over to the next year? These can all be a thing of the past starting today with our FREE pro rata holiday leave calculator. With it, UK businesses can take the stresses out of manually calculating and documenting how much paid holiday leave an employee has left. With this free Tanda resource you can: Have a paperless leave management system in place Automatically find out exactly each employee’s leave entitlement based on their start date, their number of workdays in a week, and whether they are employed full time or part-time Easily track how much leave time each employee has left in a year You can download our calculator either as an Excel or a Google spreadsheet. Using the latter lets you also store everybody’s leave information on the cloud, as well as easily share it with the rest of your management team. Download our Free Pro Rata Holiday Leave Calculator Get Better Leave Management with Tanda We know that you’ll love using our free calculator. But you can do so much more when you use Tanda’s complete leave management software. With Tanda you can: File and approve leave requests using mobile or desktop devices Receive real-time notifications whenever an employee files a leave request Get alerts whenever a leave request clashes with a shift View leave balances while deciding the leave request Let employees attach documentation with leave requests Sync leave with Google Calendar or iCal Export approved leave requests directly to your payroll software What’s more, Tanda can also handle your business’ time and attendance, rota management, and wage calculation needs. You can easily upgrade from our free calculator to Tanda. We’ve designed the calculator so that you can easily import the information straight to Tanda — you’ll never miss a beat. Start using Tanda with a free trial today.

Are you finding it difficult to figure out how much holiday leave each of your employees have left this year? Is it taking a long time to process holiday leave requests and finding out how much leave days can be carried over to the next year?

These can all be a thing of the past starting today with our FREE pro rata holiday leave calculator. With it, UK businesses can take the stresses out of manually calculating and documenting how much paid holiday leave an employee has left.

With this free Tanda resource you can:

  • Have a paperless leave management system in place
  • Automatically find out exactly each employee’s leave entitlement based on their start date, their number of workdays in a week, and whether they are employed full time or part-time
  • Easily track how much leave time each employee has left in a year

You can download our calculator either as an Excel or a Google spreadsheet. Using the latter lets you also store everybody’s leave information on the cloud, as well as easily share it with the rest of your management team.

Download our Free Pro Rata Holiday Leave Calculator

Get Better Leave Management with Tanda

We know that you’ll love using our free calculator. But you can do so much more when you use Tanda’s complete leave management software.

With Tanda you can:

  • File and approve leave requests using mobile or desktop devices
  • Receive real-time notifications whenever an employee files a leave request
  • Get alerts whenever a leave request clashes with a shift
  • View leave balances while deciding the leave request
  • Let employees attach documentation with leave requests
  • Sync leave with Google Calendar or iCal
  • Export approved leave requests directly to your payroll software

What’s more, Tanda can also handle your business’ time and attendance, rota management, and wage calculation needs.

You can easily upgrade from our free calculator to Tanda. We’ve designed the calculator so that you can easily import the information straight to Tanda — you’ll never miss a beat.

Start using Tanda with a free trial today.

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Product Updates Rota & Compliance UK    |   

Why Fingerprint Scanners Don’t Work for Time and Attendance

The ability to quickly identify and verify individuals has been a crucial skill in human society, since the start of civilisation. Where previously face-to-face recognition would have sufficed in tribes and small villages, thanks to today’s rapidly growing global population we require more tools to quickly identify who someone is. In the workplace, the need to identify individuals is particularly important, as it’s often tied to staff attendance, payroll, and workplace security. Throughout the years various solutions have been used to verify staff attendance from paper time sheets, to the Bundy Clock, to fingerprint and biometric scanners. Despite the best efforts of some die-hard fans, the fingerprint scanner has reached its limit, being surpassed by the electronic time clock. With so many other solutions available at our fingertips, why are some people so desperately clinging to their fingerprint scanner? Surely we’ve all seen enough spy movies to know fingerprint scanners aren’t foolproof, let alone feasible in today’s day and age where most of the fun comes from trying to fool the system. And yet, it’s something that we still occasionally hear, “why don’t you have fingerprint scanners?” So to put the debate to rest once and for all, here are three reasons why fingerprint scanners don’t work. And before you start saying, ‘but what about this…” here are three great reasons why the electronic time clock has surpassed the fingerprint scanner. 3 Reasons why fingerprint scanners don’t work to track staff attendance 1. They’re Expensive No matter which way you look at it, fingerprint scanners are expensive equipment. Despite the fact that the technology has been around for years, the cost of the device still remains relatively high, potentially setting you back a few thousand dollars. In addition to the device, the cost of the integration between the scanner and corresponding system can be expensive to build. The scanners are delicate and aren’t always built to handle the hundreds of fingerprints pressed onto them throughout their lifetime. Which brings me to my next point… 2. They’re Unreliable Unlike your favourite FBI crime-show encryption-grade biometric scanners, workplace fingerprint scanners are notoriously unreliable. In order to correctly identify and record an individual, fingerprint scanners require a clear image or impression of your fingerprint. Fingers that are dirty, greasy, cold or wet for example, often don’t register on the scanner, making it hard to both clock out and verify the individual. Employers who prefer to use fingerprint scanners, do so because they think it’s easier than remembering a passcode. However should the fingerprint scanner fail to register the scan, some systems will request a passcode. Not only is this an additional hassle to staff who are trying simply to clock in or out, but it also opens the window to time theft through buddy clocking. 3. Maintenance is a pain As previously mentioned, fingerprint scanners are not cheap. They’re a costly purchase and are even more expensive to repair or replace when they wear out. Repairing a broken scanner requires a specialised technician and often costly parts. On the occasion that it is easier to replace than repair, users often run into more problems as they are not readily available at your local JB Hi-Fi or electronics outlet. On top of this, users often experience issues around the device’s durability, which lead to additional maintenance costs and ultimately a new device down the track. Introducing the 21st Century solution Electronic time clocks are the most robust, user-friendly, and affordable solution to record staff attendance. According to Statista, 38.59 million British people are expected to own a tablet device this 2017.  Leveraging this statistic, a tablet-based time clock like Tanda can provide an effective and consistent solution to time theft, streamlining your entire payroll process. 3 Reasons why electronic time clocks are the market leading solution: 1. Affordability Tablets in their various forms have started to become more commonplace in businesses of all sizes. This is thanks to more core business functions such as POS, inventory, and payment processing, becoming available on tablet devices. This technology is providing business owners with greater mobility to engage with customers, as well as streamlining core business activities in one device. Time Clock tablets are easily accessible, affordable and present a number of additional benefits to a business looking to improve their customer offering. 2. Robust and reliable. Thanks to the prevalence of tablet usage, most people are familiar with how to use a tablet and how they should be treated. Tablets are touch-screen based and as such built to handle lots of little fingers pushing and tapping the screen. Tanda’s Time Clock verifies staff attendance through photos and PIN code verification. Which means that unlike a fingerprint scanner, it doesn’t matter if staff have dirty or wet fingers, they’ll still be able to clock out the first time around. The timestamp and photo verification also make it quick and easy for managers and business owners to quickly check that the right person has clocked in and out for the correct shift. 3. Cloud-based for more options Using a cloud-based Time Clock solution like Tanda provides users with more options, which enable rather than restrict the user. Software maintenance and upgrades are not required, as they’re done automatically in the system. Devices are easy to replace and interchangeable, and should the system connection be disrupted, all clock in data is stored locally and uploaded to the cloud later. In addition to this, as a backup, users can access the Time Clock app through a browser on a desktop. Using a cloud solution to track staff attendance provides unparalleled opportunities to streamline additional business administration tasks, as well as providing greater insight into labour costs, staff punctuality and staff engagement. Workplaces are busy places, and managers have much better things to spend their time on than trying to get the fingerprint scanner to work. Using electronic Time Clocks to track employee attendance allows staff to clock in quickly and efficiently, so that they can get out of the backroom and working in your business. Because at the end of the day, you need a system that is affordable, reliable, and accessible, so that you can get on with paying staff and focusing on your business.

Rota & Compliance UK    |   

3 Reasons to Get Your Rota Right

You might think that having errors with the rota will only lead to minor inconveniences in employee attendance and pay. But in fact, not getting the rota right has huge consequences for the entire business. Examples of poor rota management practices are: Sending rotas to employees at the very last minute Sudden changes to the rotas Over and understaffing Erratic or unpredictable shift patterns Committing these mistakes can have the following effects on your business: Low Employee Morale Poor rota management can impact on your staff’s overall well-being. Last-minute rotas (added by sudden changes) mean that employees have to scramble in finding someone to take care of their kids, cancelling plans, or not being able to come at all (costing them a paycheck.) This leads to low employee morale, which can lead to good talent leaving your company. Increased Stress for Managers and Business Owners The burden of poor rota management on employees will carry over to managers and business owners. More people can come in late (or not come in at all.) This means looking for people to cover or do double duty on short notice. Worst comes to worst, you’ll have to cover the gap. This takes time off your own tasks, which causes you to work extra hours. Lost Revenue and Reputation In the end, poor rota management affects the bottom line. Overstaffing means that you pay too much labour cost on a given shift.  Understaffing leads to your business not getting enough sales because there are not enough people to handle customer demand. The latter adds more damage to your business as it not only means losing revenue but also earning a bad reputation with your customer base. How to Avoid Problems with Your Rota Those common rota management mistakes can be avoided. It all starts with managers and owners constantly communicating with staff, asking for their thoughts with regards to the rota. You should also switch from time-consuming methods such as using pen and paper or Excel spreadsheets to using rota software. When looking for the right rota management software for your business, look for one that lets you create the weekly rota in minutes. Choose one with a predictive workforce feature, which uses data from your point of sale (POS) and other sources to determine how many people should be staffed on any shift. Finally, make sure that the software you choose lets you instantly send the upcoming week’s rota to employees via SMS and email. This lets you inform staff earlier of their shifts, allowing them to plan ahead as well.

Rota & Compliance UK    |   

Top 3 Leave Management Problems of Businesses

Employees do take time off work. That is why leave management is an important part of the business. It’s a tricky process regardless if you have five people or five hundred people on your team. This is especially true if you’re still using old-school methods such as using paper forms or Excel spreadsheets for leave management. Here, we’ll take a closer look at the top three problems that occur with leave management, as well as how we can solve them with software. (Start streamlining leave management for your business by using our FREE PRO RATA HOLIDAY CALCULATOR) Problem #1: Difficulty for Employees to File Leave Requests and Finding Out Their Leave Balances You can be barraged time and time again by your employees not only to request for time off but also to ask how much leave time they have left in a year. This can take you away from your daily tasks, costing you valuable time. When employees can’t see immediately their leave balances, it’ll make it difficult for them to file requests. This can frustrate them, leading to increased job dissatisfaction. Problem #2: Employers Finding it Hard to Approve Leave Requests from Multiple People From time to time, two or more employees will request for a leave for the same day. Obviously, you cannot let all of them take time off at the same time. But who should you approve? For you to make the right decision, you’ll need a lot of information. You’ll need to know the reason why they are filing for leave, upcoming personal events (such as birthdays), and which shifts will clash with their time off. Problem #3: Payroll Errors Manually processing employee leave has a huge impact on payroll processing. Some employees are entitled to both paid and unpaid leave, which means that you have to take that into account come payroll time. And sometimes leave forms can be misplaced, making it easy to miss come payroll time. These mistakes can affect both the bottom line and your employee’s paycheck. It can make you pay someone for time off they haven’t earned. It can also lead to you deducting someone’s pay for time off they’ve earned, which can harm your relationship with that employee. The Solution: Cloud-Based Leave Management Software You can overcome the challenges that come with managing employee time off with cloud-based leave management software. Switching to it allows your business to automate the process, reducing the overall time spent for filing and approving leave requests, as well as updating leave balances. When considering getting leave management software for your business, choose those that simplify things for everyone. Look for a system that lets employees know their up-to-date leave balances before even filing their request. Finally, make sure that the software also integrates well with your payroll system to streamline pay calculation.

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About the author

Enrique Estagle

Enrique was the former editor-in-chief of Tanda's Blog.

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Product Updates Rota & Compliance UK

Why Fingerprint Scanners Don’t Work for Time and Attendance

You think fingerprint time clocks are the best tools for tracking employee time and attendance? Think again.

Rota & Compliance UK

3 Reasons to Get Your Rota Right

You might think that having errors with the rota will only lead to minor inconveniences in employee attendance and pay. But in fact, not getting the rota right has huge consequences for the entire business. Examples of poor rota management practices are: Sending rotas to employees at the very last minute Sudden changes to the […]

Rota & Compliance UK

Top 3 Leave Management Problems of Businesses

Employees do take time off work. That is why leave management is an important part of the business. It’s a tricky process regardless if you have five people or five hundred people on your team. This is especially true if you’re still using old-school methods such as using paper forms or Excel spreadsheets for leave […]

More Resources

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