POS Systems Make Terrible Time Clocks – Here’s Why
By on Operations | Last updated on 2 May 2018

POS systems make terrible time clocks

Most POS solutions available in the market today have some form of time clock feature included in their systems. It might seem to be a cost-efficient and convenient method at first, but having your POS as time clock at the same time has more problems than benefits in the long run.

The disadvantages of tracking time and attendance through your Point-Of-Sale system are:

  • Lack of Accessibility – Front-of-house staff (cashiers, servers, retail personnel) constantly uses the POS. So, it makes sense for them to use the machine as their time clock. But what about your back-of-house team? Kitchen staff and inventory personnel will have to go to the front regularly just to clock in and out of work.
  • Clunky Software – It is only reasonable for POS providers to put their main focus and effort in making a good Point-Of-Sale system. Thus, most of their efforts are in making sure that the features meant to make serving your customers as easy as possible are perfect. Anything else is secondary.

    Unfortunately, time and attendance will be less of a priority for POS providers, and will be treated merely as an add-on. This means that the features for time and attendance may just be the most basic, and doing things like editing clock in times, building a schedule, or exporting to your payroll system can either be really hard or impossible.
  • Security – By definition, the POS has sales information and cash. As much as possible, you should limit those who interact with it. If your Point-Of-Sale system is your time clock, all of your employees have access to it. This means that you’re more prone to theft and other forms of security breaches.
  • Lack of Accuracy – Most POS that has a time clock in it only uses a four-digit PIN to identify a specific staff member that clocks in and out. With no other forms of verification, there is no guarantee that your employees are really in and out of work. Some Point-Of-Sale systems may offer fingerprint scanning verification, but they are notoriously unreliable and are difficult to maintain.  

(Read: “Buddy Punching” is Costing Businesses Millions. What Can Employee Time Clock Software Do About It?)

(Read: Why Fingerprint Scanners Don’t Work for Time and Attendance)

But why are a lot of businesses integrating time and attendance with their POS, despite all these disadvantages? The reason behind using POS systems as time clock is how much insights businesses can get when their attendance data is stored with sales data. With all these information in one location, managers are able to see the restaurant’s performance at a glance.

Best of Both Worlds

The right workforce management solution will still integrate with your POS, but not in a way that will come with all these disadvantages.  With Tanda’s POS integrations, your business can make smarter scheduling decisions, without having to use your POS system itself for tracking time and attendance.

Tanda’s  tablet-based employee time clock software  tracks employee time and attendance and verifies it as well by taking a photo of them as they clock in and out. It also informs them of upcoming shifts and allows them to file time off requests. Moreover, our Predictive Workforce platform uses sales data from your POS to automatically calculate the right number of employees your business will need at specific times of the day. This ensures that your business remains profitable and also helps you cut down the time needed for building the weekly schedule.

Opt out using your POS system as time clock and make Tanda part of your business.

Move your time and attendance off your POS and onto Tanda. Sign up for a free trial or contact us today to help you get started.