Why POS Makes Terrible Time Clocks

31 August, 2017 Enrique Estagle

Most POS solutions available in the market today have some form of time clock feature included. It might seem to be a cost-efficient and convenient method at first, but it has more problems than benefits in the long run.

The disadvantages of integrating time and attendance with your POS are:

  • Lack of Accessibility – Front-of-house staff (cashiers, waiters, retail personnel) constantly uses the POS. So, it makes sense for them to use the machine as their time clock. But what about your back-of-house team? Kitchen staff and inventory personnel will have to go regularly to the front in order to clock in and out of work.
  • Clunky SoftwareEven good POS providers focus only on making a good POS. The many features they perfect are primarily to make serving your customers as easy as possible. Unfortunately, time and attendance is never going to be a priority for POS companies. This means doing things like editing clock-in times, building a roster, or exporting to your payroll system can be either really hard or impossible.
  • Security – By definition, the POS has sales information and cash. As much as possible, you should limit those who need to use it. If your POS is your time clock, all of your employees have access to it. This means that you’re more prone to theft and other forms of security breaches.
  • Lack of Accuracy – Most POS that have a time clock in it use only a four-digit PIN to identify a specific staff member that clocks in and out. With no other forms of verification, there is no guarantee that your employees are really in and out of work. Some POS may offer fingerprint scanning verification, but they are notoriously unreliable and are difficult to maintain.  

(Read: “Buddy Punching” is Costing Businesses Millions. What Can Employee Time Clock Software Do About It?)

(Read: Why Fingerprint Scanners Don’t Work for Time and Attendance)

But why are a lot of businesses integrating time and attendance with their POS? The reason behind using the POS as the time clock is that attendance data is stored with sales data. With all these information in one location, managers are able to see the restaurant’s performance at a glance.

Best of Both Worlds

The right workforce management solution will still integrate with your POS, but not in the way it was before. With Tanda’s POS integrations, your business can make smarter rostering decisions. Our Predictive Workforce platform uses sales data from your POS to automatically calculate the right number of employees your business will need at specific times of the day. This ensures that your business remains profitable and it helps you also cut down the time needed for building the weekly roster.

With Tanda part of your business, you can phase out your POS for time and attendance and replace it with our tablet-based employee time clock software. It tracks employee time and attendance and verifies it as well by taking a photo of them as they clock in and out. It also informs them of upcoming shifts and allows them to file time off requests.

Move your time and attendance off of your POS, and onto Tanda. Sign up for a free trial or contact us today to help you get started.

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POS systems make terrible time clocks
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