Why POS Machines make Terrible Time Clocks

Enrique Estagle

31 August 2017    |   

Most POS solutions available in the market today have some form of time clock feature included. It might seem to be a cost-efficient and convenient method at first, but it has more problems than benefits in the long run. The disadvantages of integrating time and attendance with your POS machine are: Lack of Accessibility: Front-of-house staff (cashiers, waiters, retail personnel) constantly uses the POS. So, it makes sense for them to use the machine as their time clock. But what about your back-of-house team? Kitchen staff and inventory personnel will have to go regularly to the front in order to clock in and out of work. Clunky Software: Even good POS providers focus only on making a good POS. The many features they perfect are primarily to make serving your customers as easy as possible. Unfortunately, time and attendance is never going to be a priority for POS companies. This means doing things like editing clock-in times, building a roster, or exporting to your payroll system can be either really hard or impossible. Security: By definition, the POS machine has sales information and cash. As much as possible, you should limit those who need to use it. If your POS machine is your time clock, all of your employees have access to it. This means that you’re more prone to theft and other forms of security breaches. Lack of Accuracy – Most POS systems that have a time clock in it use only a four-digit PIN to identify a specific staff member that clocks in and out. With no other forms of verification, there is no guarantee that your employees are really in and out of work. Some POS may offer fingerprint scanning verification, but they are notoriously unreliable and are difficult to maintain.   Read: “Buddy Punching” is Costing Businesses Millions. What Can Employee Time Clock Software Do About It? But why are a lot of businesses integrating time and attendance with their POS? The reason behind using the POS as the time clock is that attendance data is stored with sales data. With all these information in one location, managers are able to see the restaurant’s performance at a glance. Best of Both Worlds The right workforce management solution will still integrate with your POS, but not in the way it was before. With Tanda’s POS integrations, your business can make smarter rostering decisions. Our Predictive Workforce platform uses sales data from your POS to automatically calculate the right number of employees your business will need at specific times of the day. This ensures that your business remains profitable and it helps you also cut down the time needed for building the weekly roster. With Tanda part of your business, you can phase out your POS for time and attendance and replace it with our tablet-based employee time clock software. It tracks employee time and attendance and verifies it as well by taking a photo of them as they clock in and out. It also informs them of upcoming shifts and allows them to file time off requests. Move your time and attendance off of your POS, and onto Tanda. Sign up for a free trial or contact us today to help you get started. Read: Why Fingerprint Scanners Don’t Work for Time and Attendance

Most POS solutions available in the market today have some form of time clock feature included. It might seem to be a cost-efficient and convenient method at first, but it has more problems than benefits in the long run.

The disadvantages of integrating time and attendance with your POS machine are:

  • Lack of Accessibility: Front-of-house staff (cashiers, waiters, retail personnel) constantly uses the POS. So, it makes sense for them to use the machine as their time clock. But what about your back-of-house team? Kitchen staff and inventory personnel will have to go regularly to the front in order to clock in and out of work.
  • Clunky Software: Even good POS providers focus only on making a good POS. The many features they perfect are primarily to make serving your customers as easy as possible. Unfortunately, time and attendance is never going to be a priority for POS companies. This means doing things like editing clock-in times, building a roster, or exporting to your payroll system can be either really hard or impossible.
  • Security: By definition, the POS machine has sales information and cash. As much as possible, you should limit those who need to use it. If your POS machine is your time clock, all of your employees have access to it. This means that you’re more prone to theft and other forms of security breaches.
  • Lack of Accuracy – Most POS systems that have a time clock in it use only a four-digit PIN to identify a specific staff member that clocks in and out. With no other forms of verification, there is no guarantee that your employees are really in and out of work. Some POS may offer fingerprint scanning verification, but they are notoriously unreliable and are difficult to maintain.  

Read: “Buddy Punching” is Costing Businesses Millions. What Can Employee Time Clock Software Do About It?

But why are a lot of businesses integrating time and attendance with their POS? The reason behind using the POS as the time clock is that attendance data is stored with sales data. With all these information in one location, managers are able to see the restaurant’s performance at a glance.

Best of Both Worlds

The right workforce management solution will still integrate with your POS, but not in the way it was before. With Tanda’s POS integrations, your business can make smarter rostering decisions. Our Predictive Workforce platform uses sales data from your POS to automatically calculate the right number of employees your business will need at specific times of the day. This ensures that your business remains profitable and it helps you also cut down the time needed for building the weekly roster.

With Tanda part of your business, you can phase out your POS for time and attendance and replace it with our tablet-based employee time clock software. It tracks employee time and attendance and verifies it as well by taking a photo of them as they clock in and out. It also informs them of upcoming shifts and allows them to file time off requests.

Move your time and attendance off of your POS, and onto Tanda. Sign up for a free trial or contact us today to help you get started.

Read: Why Fingerprint Scanners Don’t Work for Time and Attendance

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Tanda hits 1 Million clock ins!

Tanda has ticked over to 1 MIllion Clock-Ins! That is a lot of people showing up for work. And though we may gripe and grumble about the daily grind, one million clock-ins is something we want you to celebrate with the whole team at Tanda. Tanda has been here to help you. We have helped you make payroll simple and easy. We have helped you make time theft and wasted hours of figuring out award rates a thing of the past. But today Tanda wants to acknowledge someone else in this ever-growing time and attendance tool. We want to focus on YOU. One million clock-ins on our successful cloud-based software might seem like an intangible concept. Instead, we’d like you to think of it more as an in-Tanda-ble concept. That’s people getting up early to clock in so you have your morning coffee. That’s childcare workers all over Australia clocking in to make sure your children get the best start in early learning. That’s certified companies like Subway, Nike and Telstra moving forward in the constantly changing systems of business, time and attendance. But more importantly in many ways, that’s small businesses and the backbone of Australian industries moving forward with them too. Tanda ensures no one gets left behind, and no time or attendance goes amiss for those 1 million of you who have clocked in. Though we can’t celebrate this achievement with each and everyone of you in your office, restaurant, childcare centre, hotel or whatever space it is you run your business in, we can still thank you all here from Tanda HQ. This video isn’t much, but its a small demonstration of how excited we are for all of you. Keep up to date with more exciting news from Tanda by heading to our Facebook page and giving us the old thumbs up at https://www.facebook.com/TandaHQ or follow us on Twitter and LinkedIn for more surprises to come.  

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Text Me Maybe: Share Your Rosters by SMS!

Tanda’s (PayAus) roster management tools just got even more powerful, with the ability to send your staff their rosters by SMS, instantly. No more printing rosters out and making sure they don’t get lost, or trampled on, or wet. No more casuals calling up during the busiest time of the day to ask when their next shift is. And no more typing text messages up yourself – Tanda can do it all for you. Once you’ve designed a roster in Tanda, just follow the prompts to SMS it to your staff. You’ll be able to select which staff members get their rosters delivered, and even see a preview of the message they’ll get. Rosters by SMS cost 25 cents per message, but as a gift to Tanda customers, we’re making the first month absolutely free. Have fun! P.S. rosters are sent to the phone number you’ve provided for your staff, so you’ll need to make sure that’s correct. If you are having issues entering phone numbers, or need help importing a lot of phone numbers, please contact us!

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About the author

Enrique Estagle

Enrique was the former editor-in-chief of Tanda's Blog.

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Awards & Rostering

How much do full time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there […]

Awards & Rostering Events & Media Product Updates

Tanda hits 1 Million clock ins!

Tanda has ticked over to 1 MIllion Clock-Ins! That is a lot of people showing up for work. And though we may gripe and grumble about the daily grind, one million clock-ins is something we want you to celebrate with the whole team at Tanda. Tanda has been here to help you. We have helped […]

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