Blog2

Announcing our plans for Tanda time Off

17 April, 2018 Renée Mellish

Announcing our plans for Tanda Time Off

We are combining the best bits of our existing unavailability + leave features to bring you the new and improved Tanda Time Off. This post lists the features we have planned to improve how you manage staff time off. 

One of the most important factors in running a successful business is having staff who are happy, productive and love where they work. One way to foster this type of culture is by allowing staff to have the time off that they need. But how can a business do this while still making sure they have enough staff to put on their roster?

Introducing Tanda Time Off

We believe that the best way to manage the needs of your staff combined with the needs of the business is to simply be transparent with staff and tell them when the “good” or “bad” times to take time off actually are.

We are taking the guesswork out of this process for staff so that they know when they should or shouldn’t take time off and why: i.e. 4 people already have friday off or saturday is our busiest day. The benefits of this are that managers don’t have to decline leave and leave staff disappointed, because the staff are discouraged to apply for unrealistic time off in the first place.

We want to help you foster a happy, productive and successful workforce and we think our new time off feature will do a much better job of achieving this.

How it works

The current functionality of leave and unavailability is going to be combined to one feature, called Time Off. Meaning all staff regardless of their employment type will enter time off and managers will see it all in one place. Think of the approval process of leave, combined with the times / ability to create recurring events of unavailability.

Approval process

Right now all leave requires manager approval and all unavailability does not. We realise that this one size fits all approach doesn’t work for a lot of businesses. Which is why manager approval will now be based on the type of time off that has been entered.

Tanda will automatically generate a bunch of time off types for each employment type, each with a default setting of ‘requires approval’ or ‘does not require approval’. Types like social time off, sick time off or family time off will require approval, but for types such as school time off and university time off, approval won’t be required, as these are times when staff don’t really have a choice.

You can also create custom time off types or adjust the approval setting to suit your business need. Note: the ability to set leave types as auto-approved is live in Tanda now, find out more here.

Encouraging time off in non-busy times (green-out periods)

We plan on adding green-out periods for your business, this will give you the ability to let your staff know the days, weeks or even months when they are encouraged to take time off. For example, if you know that February is a really quiet month for your business, you can highlight it as a ‘green’ time so that staff know their leave is very likely to get approved. This gives staff more confidence and a better understanding of how their time off dates affect your business.

Show staff the team’s existing time off when they are applying for their own

As staff go to apply for time off they will see the existing time off that other employees have already entered, just like the shared diary or shared book that businesses would have prior to using Tanda. This allows staff to figure out what dates are the best to take off. I.e. if 3 staff in my team already have saturday off, I am less likely to apply for Saturday off.

In addition to these key new features, we also plan to display a staff member’s time off more clearly on rosters and on employee profiles. We also plan to show the type of time off, so that if something happens and managers do need to get someone to work desperately, they can start with staff who have time off for things like social or family rather than those who have university or school.

 

How time off will work

Time Off Types (how it works in my.tanda.co)

 

How this would work for employees

For full-timers / part-timers

For full-time and part-time staff they would be able to choose from any time off type that applies to them. All of which require manager approval so these changes won’t impact them much at all.

For casuals

Instead of entering unavailability, casuals will put all the times they can’t work in as time off requests. When they do so they will be able to choose from a series of options which map back to either unpaid leave – with approval or unpaid leave – without approval as above.

Example time off options:

School, University, Tafe etc. These options would be set on the leave types themselves. Basically as preset reasons that determine if approval is required or not.

Why?

The reason for this is because by law casuals are entitled to take time off when they need without manager approval and often this will be for legitimate things outside of their control like going to school, university time table etc.

We also don’t think it’s fair to require approval for these types of things that really are simply just unavailable work times that often won’t change very frequently.

The things that we do believe they should have approval for are for once off social events or other things that are within the employees control. So for things like ‘social, family, medical’ etc. these would all require approval.

 

 

How does this sound to you? We would love to know any feedback or questions you have regarding Tanda Time Off. Simply email renee@tanda.co

Stay in the loop