Working Hours and Leave Policy

Rosie Ramirez

20 August 2018    |    read

(Please confirm that this policy complies with your National Labour Law) Regular scheduled working hours An employee’s work week is Monday to Friday, 08:30 to 17:00 Full time employees must work at least (40) hours per work week Part time or hourly employees must ensure that their timesheets and tasks are accurately captured Overtime Overtime is any hours worked by employees outside of the normal (40) hours. You may be required to work reasonable overtime. Overtime must be agreed to, and approved by, the employee’s direct manager, with the following qualifications: Saturdays are part of the normal work week, and overtime will not be applicable; Sundays are not part of the normal work week, and overtime will be paid at one and a half times the normal rate; When employees claim overtime, they must ensure their timesheets and tasks are accurately captured; and Employees may request ‘time off’ instead of monetary compensation for time worked. This must be approved by the employee’s direct manager. Breaks Any unpaid breaks must be noted; and Employees are allowed 1 paid hour for lunch. This hour may be split as follows: 30 minute meal time, two (2) 15 minute tea breaks. Annual Leave Employees are entitled to [15] days of paid time off per year. Annual leave days must be approved by the employee’s direct manager before the commencement date. Employees do not need to submit a reason for annual leave. Annual leave [may/may not] be transferred to the next year, although it is encouraged that employees use their annual leave throughout the current year. Public Holidays [Country] has [10] public holidays for which employees will be paid. Employees are not required to work on these public holidays: New Year’s Day Christmas Day Holiday 3 Holiday 4 Holiday 5 Holiday 6 Holiday 7 Holiday 8 Holiday 9 Holiday 10 Sick Leave Employees are entitled to [10] days of sick leave per year. Sick days do not have to be approved by the employee’s direct manager before the commencement date, however, employees must supply a valid reason (e.g. doctor’s note). Sick leaves are non-transferable. Compassionate Leave Employees are entitled to [3] days of compassionate leave per year. Compassionate leave does not have to be approved by the employee’s direct manager before the commencement date. If an employee needs more time, they will be allowed to use their annual leave, or request unpaid leave. Disability Leave Disabilities and circumstances all vary and each case will be assessed in it’s own right and the amount of leave will be determined. The amount of leave will to be related to the amount of time required for treatment, rehabilitation, or assessment. If more time is required, the employee may apply for a reassessment. Sick leave and annual leave do not apply to disability leave. Maternity and Paternity Leave Maternity/paternity leave is a paid leave an employee is entitled to because of the birth of an employee’s own child, or the placement of a child with the employee in case of adoption or foster care. Maternity/paternity leave is not deducted from the employee’s annual leave. The paid leave is compensated as follows: Less than one full year of service – [40%] of salary After one full year of service – [60%] of salary After 5 full years of service – [100%] of salary Maternity/paternity leave must be approved by the employee’s direct manager. Unpaid Leave If, for any reason not specified above, an employee needs time off from work, but has no annual leave or sick leave accumulated, that employee has the right to request unpaid leave. The employee’s direct manager will approve or decline the request,  and calculate the unpaid based on the average number of working days per year. Other Employee Handbook Content Resources: Employee Dismissal and Resignation Employee Duties and Performance Reviews Equal Opportunity Statement Recruitment and Selection Process

(Please confirm that this policy complies with your National Labour Law)

Regular scheduled working hours

  • An employee’s work week is Monday to Friday, 08:30 to 17:00
  • Full time employees must work at least (40) hours per work week
  • Part time or hourly employees must ensure that their timesheets and tasks are accurately captured

Overtime

Overtime is any hours worked by employees outside of the normal (40) hours. You may be required to work reasonable overtime. Overtime must be agreed to, and approved by, the employee’s direct manager, with the following qualifications:

  • Saturdays are part of the normal work week, and overtime will not be applicable;
  • Sundays are not part of the normal work week, and overtime will be paid at one and a half times the normal rate;
  • When employees claim overtime, they must ensure their timesheets and tasks are accurately captured; and
  • Employees may request ‘time off’ instead of monetary compensation for time worked. This must be approved by the employee’s direct manager.

Breaks

  • Any unpaid breaks must be noted; and
  • Employees are allowed 1 paid hour for lunch. This hour may be split as follows: 30 minute meal time, two (2) 15 minute tea breaks.

Annual Leave

Employees are entitled to [15] days of paid time off per year. Annual leave days must be approved by the employee’s direct manager before the commencement date. Employees do not need to submit a reason for annual leave.

Annual leave [may/may not] be transferred to the next year, although it is encouraged that employees use their annual leave throughout the current year.

Public Holidays

[Country] has [10] public holidays for which employees will be paid. Employees are not required to work on these public holidays:

  • New Year’s Day
  • Christmas Day
  • Holiday 3
  • Holiday 4
  • Holiday 5
  • Holiday 6
  • Holiday 7
  • Holiday 8
  • Holiday 9
  • Holiday 10

Sick Leave

Employees are entitled to [10] days of sick leave per year. Sick days do not have to be approved by the employee’s direct manager before the commencement date, however, employees must supply a valid reason (e.g. doctor’s note).

Sick leaves are non-transferable.

Compassionate Leave

Employees are entitled to [3] days of compassionate leave per year. Compassionate leave does not have to be approved by the employee’s direct manager before the commencement date. If an employee needs more time, they will be allowed to use their annual leave, or request unpaid leave.

Disability Leave

Disabilities and circumstances all vary and each case will be assessed in it’s own right and the amount of leave will be determined.

The amount of leave will to be related to the amount of time required for treatment, rehabilitation, or assessment.

If more time is required, the employee may apply for a reassessment. Sick leave and annual leave do not apply to disability leave.

Maternity and Paternity Leave

Maternity/paternity leave is a paid leave an employee is entitled to because of the birth of an employee’s own child, or the placement of a child with the employee in case of adoption or foster care. Maternity/paternity leave is not deducted from the employee’s annual leave.

The paid leave is compensated as follows:

  • Less than one full year of service – [40%] of salary
  • After one full year of service – [60%] of salary
  • After 5 full years of service – [100%] of salary

Maternity/paternity leave must be approved by the employee’s direct manager.

Unpaid Leave

If, for any reason not specified above, an employee needs time off from work, but has no annual leave or sick leave accumulated, that employee has the right to request unpaid leave.

The employee’s direct manager will approve or decline the request,  and calculate the unpaid based on the average number of working days per year.

Other Employee Handbook Content Resources:

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More Resources

About the author

Rosie Ramirez

Our team's goal is to provide practical advice for business owners and managers across industries.

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