Why Employees Love Tanda Workforce Success Software

Enrique Estagle

18 October 2017    |   

Plenty of companies are using workforce management software to help them become more efficient and productive. But how can the same software help improve the lives of the team, the most valuable part of the business? We created Tanda with the whole team in mind, that means both employer and employee. Here are some of the benefits that employees gain when a company uses Tanda. Mistake-Free Time Records and Paychecks Companies that still manual methods for timekeeping and pay calculation can cause employees to second guess if they’re really getting paid the right amount every time the payslip arrives. Switching to the Tanda employee time clock ensures your staff that their daily attendance is recorded accurately. Once recorded, their Tanda timesheets are automatically calculated with our award interpreter to account for modern awards of Fair Work Australia as well as other enterprise award agreements. Better Work-Life Balance People that enjoy a healthy work-life balance are those that are more fulfilled and productive. Tanda’s unavailability calendar feature lets employees tell their managers whenever they might not be open for shifts. This helps the company create the work schedule around each person’s unavailability. This means that employees enjoy coming to work every day since the business fully supports their personal lives and goals, instead of clashing with it. Once in while, employees will need to take time off work for sick, vacation or other reasons. Tanda’s leave management feature lets them file a leave request using the time clock or a web browser. Management sees the request instantly on a dashboard that also shows important events, upcoming shifts, and remaining time off allowances. This takes out all the hassles involved with filing, processing, and approving time off requests. Quicker Schedule and Payroll Processing Employees need to know their schedule well ahead of time so that they can better plan their upcoming week. Tanda’s web-based rostering software cuts down the time companies spend making the weekly shift schedule. Once finished, Tanda sends the upcoming schedule to staff instantly via SMS, email or syncs directly with their calendar apps. This means that employees can find out their upcoming schedule ahead of time instead of them finding out only a day before and causing staffing issues. The last thing employees want to happen is their paycheck getting delayed. According to a survey by the American Payroll Association, 37% of employees say that they financially struggle if their paycheck were delayed by at least a week. Tanda’s payroll integration feature seamlessly lets Tanda exchange data with your company’s payroll software. This cuts down processing time from hours to minutes, ensuring that employees get their paycheck on time, every time. Making Work Easier Employees aren’t able to work productively when they are overstretched with too many customers on a given shift. Tanda has a Predictive Workforce feature built-in with its scheduling software. It uses sales data from the business’ point-of-sale (POS) to give an accurate forecast on how many people are needed on any given shift. This means that your team can work without being over or understaffed at any period of the day, resulting in a smoother work day and a less chaotic workplace. Increased Trust A workplace that truly trusts each other achieve great things together. According to a survey done by Interaction Associates, 86% of employees say that they are more productive if they trust their employers. A separate study by advocacy group Trust Across America found that trustworthy companies outperform companies in the S&P 500. And building that trust starts with transparency. Employees must know that their company is working in the interests of all and they are open about the information that matters to them. With Tanda, employees have access to a portal that let them know their time and attendance records, time off allowances, and upcoming shift schedules. Makes Work Fun People are more motivated to perform at their best in a fun and fulfilling work environment. And Tanda is designed to make daily tasks that were previously seen as boring a completely enjoyable experience. Instead of punching a timecard or jotting their name on a logbook, employees clock in by taking a selfie on the Tanda Time Clock. Starting the workday with a smile can change the employee’s whole perspective, which can lead to a better rapport with customers and fellow coworkers. And with Tanda doing most of the admin work, employees have more time to do the things that matter to them. More than just having a fun work environment, employees want to know that they are doing makes a difference to the business. Tanda’s features like real-time wage reporting let employees take control of their work and better benchmark their success. Why Workforce Software Matters for the Team For the modern employee to work their best, they need to feel that the company has their back. They need to know that the company they’re working for pays them correctly, supports their life commitments, and effectively communicates with them at all times. Companies can make all these happen for their team by taking down outdated processes. Using workforce management software such as Tanda, employees are more motivated to work, empowered by a platform that allows companies to drive trust, engagement and the ultimate employee experience.

Plenty of companies are using workforce management software to help them become more efficient and productive. But how can the same software help improve the lives of the team, the most valuable part of the business?

We created Tanda with the whole team in mind, that means both employer and employee. Here are some of the benefits that employees gain when a company uses Tanda.

Mistake-Free Time Records and Paychecks

Companies that still manual methods for timekeeping and pay calculation can cause employees to second guess if they’re really getting paid the right amount every time the payslip arrives.

Switching to the Tanda employee time clock ensures your staff that their daily attendance is recorded accurately. Once recorded, their Tanda timesheets are automatically calculated with our award interpreter to account for modern awards of Fair Work Australia as well as other enterprise award agreements.

Better Work-Life Balance

People that enjoy a healthy work-life balance are those that are more fulfilled and productive. Tanda’s unavailability calendar feature lets employees tell their managers whenever they might not be open for shifts. This helps the company create the work schedule around each person’s unavailability. This means that employees enjoy coming to work every day since the business fully supports their personal lives and goals, instead of clashing with it.

Once in while, employees will need to take time off work for sick, vacation or other reasons. Tanda’s leave management feature lets them file a leave request using the time clock or a web browser. Management sees the request instantly on a dashboard that also shows important events, upcoming shifts, and remaining time off allowances. This takes out all the hassles involved with filing, processing, and approving time off requests.

Quicker Schedule and Payroll Processing

Employees need to know their schedule well ahead of time so that they can better plan their upcoming week. Tanda’s web-based rostering software cuts down the time companies spend making the weekly shift schedule. Once finished, Tanda sends the upcoming schedule to staff instantly via SMS, email or syncs directly with their calendar apps. This means that employees can find out their upcoming schedule ahead of time instead of them finding out only a day before and causing staffing issues.

The last thing employees want to happen is their paycheck getting delayed. According to a survey by the American Payroll Association, 37% of employees say that they financially struggle if their paycheck were delayed by at least a week. Tanda’s payroll integration feature seamlessly lets Tanda exchange data with your company’s payroll software. This cuts down processing time from hours to minutes, ensuring that employees get their paycheck on time, every time.

Making Work Easier

Employees aren’t able to work productively when they are overstretched with too many customers on a given shift. Tanda has a Predictive Workforce feature built-in with its scheduling software. It uses sales data from the business’ point-of-sale (POS) to give an accurate forecast on how many people are needed on any given shift. This means that your team can work without being over or understaffed at any period of the day, resulting in a smoother work day and a less chaotic workplace.

Increased Trust

A workplace that truly trusts each other achieve great things together. According to a survey done by Interaction Associates, 86% of employees say that they are more productive if they trust their employers. A separate study by advocacy group Trust Across America found that trustworthy companies outperform companies in the S&P 500. And building that trust starts with transparency.

Employees must know that their company is working in the interests of all and they are open about the information that matters to them. With Tanda, employees have access to a portal that let them know their time and attendance records, time off allowances, and upcoming shift schedules.

Makes Work Fun

People are more motivated to perform at their best in a fun and fulfilling work environment. And Tanda is designed to make daily tasks that were previously seen as boring a completely enjoyable experience.

Instead of punching a timecard or jotting their name on a logbook, employees clock in by taking a selfie on the Tanda Time Clock. Starting the workday with a smile can change the employee’s whole perspective, which can lead to a better rapport with customers and fellow coworkers. And with Tanda doing most of the admin work, employees have more time to do the things that matter to them.

More than just having a fun work environment, employees want to know that they are doing makes a difference to the business. Tanda’s features like real-time wage reporting let employees take control of their work and better benchmark their success.

Why Workforce Software Matters for the Team

For the modern employee to work their best, they need to feel that the company has their back. They need to know that the company they’re working for pays them correctly, supports their life commitments, and effectively communicates with them at all times.

Companies can make all these happen for their team by taking down outdated processes. Using workforce management software such as Tanda, employees are more motivated to work, empowered by a platform that allows companies to drive trust, engagement and the ultimate employee experience.

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Awards & Rostering    |   

How much do full time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there I went along with that, not really giving it much thought. But today the thought struck me – casuals miss out on plenty of benefits afforded to full and part timers, so are they really better off? I decided to investigate further. What follows may surprise you. First – how many days in a year does a full time employee work? Weeks in a Year: 52 Working Days in a Year: 260 So far so good. We’re going to ignore the 1 or 2 days that we’re off by, for the sake of a nice round number. Next, let’s look at this full time employee’s entitlements, in days. Annual Leave: 20 (4 weeks) Personal Leave: 10 (2 weeks) Public Holidays: 10 We’ll assume a 7.6 hour work day and 17.5% leave loading. So how many hours of leave are we paying? Annual Leave – Base: 152 Annual Leave – Loading: 26.6 Personal Leave: 76 Public Holidays: 76 Total Hours of Leave Paid: 330.6 Earlier we calculated how many days of work one can work in a year, now let’s subtract leave taken to get a more accurate figure. Days of Leave Taken: 40 Actual Days Worked in a Year: 220 Actual Hours Worked in a Year: 1672 Divide 330.6 (hours of leave paid) by 1672 (hours worked) and we get 19.77%. Remember, we are comparing this to the 25% loading paid for casual staff. So from this perspective, yes, your full time and part time staff are still cheaper – but only by 5.23%. And even that number is probably on the low side. We ignored long service leave and maternity leave because they are a bit more unreliable. Both they are also costs (or accruals) that can definitely add up! When you take into account the fact that you only have to pay casuals when you need them, it’s easy to see why more and more Australian employers are turning to casual staff. According to the ABS, this has been growing steadily since the 90’s, and today over 1 in 5 jobs in Australia are casual.

Industry Insights    |   

Why Brisbane is Australia’s best city for start-ups

Since we’ve started flogging time and attendance software at Tanda, our team has bought over 40 airline tickets across Australia. We’ve been to every capital city and done business at hundreds of locations all around Australia. One thing really hit home: Brisbane is the best place to be a startup. Here are five reasons why: 1. Cost of living This is by far the biggest benefit of being in Brisbane; housing and office space are so much more within the price range of a business that’s just starting. This has allowed us to bootstrap to a considerable size without using external funding. 2. Transport This may sound like a small thing. The best advice we got when we were starting our business was “it takes a lot of shoe leather”, meaning we’d spend a lot of time on our feet talking to anyone who’ll meet with us. Driving around Brisbane is so much better than other capital cities. It’s affordable enough, and nothing is too far away. Despite what philosopher Alain de Botton might say about the Riverside Expressway, it’s one of my favourite features of the city. Because Brisbane’s not that big, we can justify having an office outside of the inner city where rent is a bit cheaper, without feeling like we are out of the loop. 3. BCC Brisbane City Council is making a very concerted effort for the future of the city to be digital. I was lucky enough to receive the Lord Mayor’s budding entrepreneur grant and have heard Cr Quirk talk about the city’s plan for the future and I’m excited about growing a business here. 4. Business community There are a number of great communities around start-ups really getting some traction in Brisbane such as River City Labs and iLab. But the other great thing about the city is how many innovative business people are willing to talk to you and lend a hand – which is particularly good for a B2B business! 5. Talent Brisbane has two great technology courses at QUT and UQ, which makes it much easier to attract and retain young talent to help build and grow our business. It’s a much tougher market for employers in other capital cities, especially those with only one technology-focused university. I’d recommend Brisbane as a great place to start a business for anyone considering starting out. The team at Brisbane Marketing & Digital Brisbane have a lot of support available to you on top of the many other benefits.

Awards & Rostering    |   

Easter is coming! What you need to know about paying your staff

Easter is coming up soon, and that means two things! A new season of Game of Thrones to feast on, and – perhaps less excitingly – public holiday rates to pay staff. As a business owner, accountant, or bookkeeper, it’s important to be aware of how public holiday rates over Easter and ANZAC Day should be paid in your state. First, let’s see when the holidays will be in 2014. You might be surprised! If your business is open on any of these public holidays, you’ll need to pay staff the appropriate public holiday rates. You should check your award, which will tell you exactly what multiplier or penalties to apply, often under a Public Holidays section. A common multiplier is 2.5x. Some businesses pay staff salaries, or pay casually “above award”. Public holiday penalties still apply! If you have a contract, it should cover this – check with Fair Work if you are unsure. Staff who don’t work on a public holiday If you have full or part time staff who should have worked on any of the weekday public holidays – Good Friday, Easter Monday, and Easter Tuesday in specific cases – they are still entitled to pay, even if they do not work. Generally you’ll pay at base rate for the hours staff would have been entitled to. Of course, if staff do work on the day, you’ll pay at a higher rate as dictated by the award (see above). But keep in mind: this only applies if they usually work on that day. For example, a part timer in Queensland who generally works Tuesday to Thursday probably wouldn’t get paid the public holidays because there’s no public holiday on those weekdays. Check your award/agreement to be sure! If your award dictates how rostered days off work, you should check to see if staff with an RDO on a public holiday are still paid. In some states, some kinds of businesses are not permitted to open on public holidays due to trading regulations. If this applies, you will probably still be required to pay staff who would otherwise work on that weekday. Again, if you’re not sure, it’s best to ask. Staff who work on a day that isn’t a public holiday Keep in mind that the rest of the award doesn’t shut off just because it’s Easter. For example, if you are in Tasmania and pay Saturday rates, you’ll still need to pay these on Easter Saturday (which is not a public holiday for you). Tell me some more interesting facts about payroll around public hoildays Did you know… If an employee takes sick leave around a public holiday (eg. Thursday April 24 to Monday April 28), they still get paid the public holiday if they were otherwise supposed to work that day (ie. full/part time) If an employee takes annual leave, public holidays during the leave period don’t count towards their annual leave balance Public holidays do not need to be paid for staff on unpaid leave Staff cannot be forced to work on a public holiday if they have reasonable grounds for doing so. Common reasons include: the amount of notice given, family responsibilities (especially over Easter), and whether one could reasonably expect the business to be open on a public holiday. Tanda’s employee time clocks automatically interpret industry awards – including public holidays – so you can be sure you paid staff right, without tedious manually data entry Where can I get help? Add the Fair Work Infoline to your speed dial, they are always happy to help. The number to call for any payroll queries is 131 394. What’s your favourite easter treat? We’re impartial to Lindt chocolate bunnies. Yum. Note: none of the above constitutes formal payroll advice. Always check with your accountant, bookkeeper, or Fair Work.

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About the author

Enrique Estagle

Enrique was the former editor-in-chief of Tanda's Blog.

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Awards & Rostering

How much do full time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there […]

Industry Insights

Why Brisbane is Australia’s best city for start-ups

Since we’ve started flogging time and attendance software at Tanda, our team has bought over 40 airline tickets across Australia. We’ve been to every capital city and done business at hundreds of locations all around Australia. One thing really hit home: Brisbane is the best place to be a startup. Here are five reasons why: […]

Awards & Rostering

Easter is coming! What you need to know about paying your staff

Easter is coming up soon, and that means two things! A new season of Game of Thrones to feast on, and – perhaps less excitingly – public holiday rates to pay staff. As a business owner, accountant, or bookkeeper, it’s important to be aware of how public holiday rates over Easter and ANZAC Day should […]

More Resources

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