New rostering features allows you to get visual with pay rates

Alex Ghiculescu

4 December 2015    |   

This week at Tanda, we’ve launched some exciting new features to give businesses a complete visual breakdown on different pay rates that are applying on the roster. This is a game changer in allowing managers to easily build a fully costed, compliant and optimised work roster. Making it easier to understand the cost of a roster Tanda’s always given you the cost of a roster, broken down by each employee and each day. However, even that doesn’t always make it clear why costs blow out sometimes. This is why we built the roster costing chart. Visible on the costs view of their rosters, it shows a breakdown of each hour of the employee’s roster, showing if the time will be ordinary time or overtime and the cost that it’ll be paid at. With lots of staff on a roster, you’ll see a small preview for each person. We call it the candybar because of how datalicious it looks. You can even sort the list of staff based on this candybar – so you can order rosters based on who has the most complex costing which usually comes from having the most different kinds of overtime. Making it easier to give staff the hours they want We’re tackling these problems from both ends to give you more tools to make great rosters. You can now set the preferred hours that someone would like to work on their employee profile. If you roster someone with a lot more, or a lot less, hours than their preference, you’ll see a reminder on your roster. There’s 10% leeway on either side, which means you don’t need to roster everyone with exactly the number of hours they want – just in the general vicinity. This is a great way of giving staff hours they are happy with, while still maintaining the natural flexibility in hours required for casual employment. Did you know? If you roster a casual for the same hours every week, most Modern Awards include a clause where you need to offer them a permanent contract. Fair Work refers to this as “regular and systematic” rostering. Our goal at Tanda is to make it super simple to build a roster that is both compliant and optimised under your relevant Fair Work Award. If you’re interested in finding out some more information about implementing this in your business check out our rostering or award interpretation pages.

This week at Tanda, we’ve launched some exciting new features to give businesses a complete visual breakdown on different pay rates that are applying on the roster. This is a game changer in allowing managers to easily build a fully costed, compliant and optimised work roster.

Making it easier to understand the cost of a roster

Tanda’s always given you the cost of a roster, broken down by each employee and each day. However, even that doesn’t always make it clear why costs blow out sometimes. This is why we built the roster costing chart. Visible on the costs view of their rosters, it shows a breakdown of each hour of the employee’s roster, showing if the time will be ordinary time or overtime and the cost that it’ll be paid at.

With lots of staff on a roster, you’ll see a small preview for each person. We call it the candybar because of how datalicious it looks.

You can even sort the list of staff based on this candybar – so you can order rosters based on who has the most complex costing which usually comes from having the most different kinds of overtime.

Making it easier to give staff the hours they want

We’re tackling these problems from both ends to give you more tools to make great rosters. You can now set the preferred hours that someone would like to work on their employee profile.

If you roster someone with a lot more, or a lot less, hours than their preference, you’ll see a reminder on your roster.

There’s 10% leeway on either side, which means you don’t need to roster everyone with exactly the number of hours they want – just in the general vicinity. This is a great way of giving staff hours they are happy with, while still maintaining the natural flexibility in hours required for casual employment.

Did you know?

If you roster a casual for the same hours every week, most Modern Awards include a clause where you need to offer them a permanent contract. Fair Work refers to this as “regular and systematic” rostering.

Our goal at Tanda is to make it super simple to build a roster that is both compliant and optimised under your relevant Fair Work Award. If you’re interested in finding out some more information about implementing this in your business check out our rostering or award interpretation pages.

Related Posts

Awards & Rostering    |   

How much do full-time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there I went along with that, not really giving it much thought. But today the thought struck me – casuals miss out on plenty of benefits afforded to full and part timers, so are they really better off? I decided to investigate further. What follows may surprise you. First – how many days in a year does a full time employee work? Weeks in a Year: 52 Working Days in a Year: 260 So far so good. We’re going to ignore the 1 or 2 days that we’re off by, for the sake of a nice round number. Next, let’s look at this full time employee’s entitlements, in days. Annual Leave: 20 (4 weeks) Personal Leave: 10 (2 weeks) Public Holidays: 10 We’ll assume a 7.6 hour work day and 17.5% leave loading. So how many hours of leave are we paying? Annual Leave – Base: 152 Annual Leave – Loading: 26.6 Personal Leave: 76 Public Holidays: 76 Total Hours of Leave Paid: 330.6 Earlier we calculated how many days of work one can work in a year, now let’s subtract leave taken to get a more accurate figure. Days of Leave Taken: 40 Actual Days Worked in a Year: 220 Actual Hours Worked in a Year: 1672 Divide 330.6 (hours of leave paid) by 1672 (hours worked) and we get 19.77%. Remember, we are comparing this to the 25% loading paid for casual staff. So from this perspective, yes, your full time and part time staff are still cheaper – but only by 5.23%. And even that number is probably on the low side. We ignored long service leave and maternity leave because they are a bit more unreliable. Both they are also costs (or accruals) that can definitely add up! When you take into account the fact that you only have to pay casuals when you need them, it’s easy to see why more and more Australian employers are turning to casual staff. According to the ABS, this has been growing steadily since the 90’s, and today over 1 in 5 jobs in Australia are casual.

Product Updates    |   

Calendar Integration for Employee Rosters and Leave

Today we’re releasing some new features driven by open data, designed to make staff management in the enterprise simpler and more flexible. Tanda users are now able to export or subscribe to calendars of staff leave, rosters, and birthday, in the open iCalendar format. This format works with any computer or mobile device and doesn’t require specific apps or further work to integrate into other systems. If you are already a Tanda user, you will see this new feature when you next login to the system. Otherwise, if you love the sound of this, sign up for a free trial of Tanda. Tanda CTO Alex Ghiculescu said, “By making data open for our users to access, they can use it from any system they like. While some competitors lock their users into specific data formats and apps that only work on Windows Phone, we believe that employees using Tanda should be able to see their roster from whatever phone they happen to own.” How is the feature used? Using Tanda, staff are sent their rosters by email or SMS when published by managers. They are also sent a link they can use to subscribe to their roster in a calendar program like Google Calendar, iCal, or Outlook, or a phone calendar on iPhone, Android, or any other platform. This calendar updates automatically as managers publish new rosters. Managers are also able to subscribe to a calendar of staff leave or a calendar of birthdays. The only thing it doesn’t do is bake them a cake.

Product Updates    |   

New weather feature for Tanda Rosters

If your business is often affected by weather conditions, wouldn’t it be great if you could roster your staff based on whether it’s sunny or raining next week? Now you can! Tanda has just integrated a 16-day weather feed into its new rostering platform. This new feature helps improve the decision process for rostering managers, by giving them more relevant data. The weather information even includes high/low temperatures for each day with data refreshed every 10 minutes. The data is sourced from a major weather information provider with data of over 200,000+ cities around the world so it doesn’t matter if you’re rostering for a location in Sydney or Antartica.   Existing Tanda user? If you’re already a Tanda user and want to learn how to roster using the new weather widget, go to our support page: http://help.tanda.co/   Not a user yet? Learn more about Tanda and our other features including Award In terpretation and Time Clocks to create online timesheets. Otherwise, sign up for a free trial here.

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About the author

Alex Ghiculescu

Alex is Chief Technical Officer and co-founder at Tanda. He leads the Product Team in delivering groundbreaking workforce software to thousands of businesses across the world.

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Awards & Rostering

How much do full-time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there […]

Product Updates

Calendar Integration for Employee Rosters and Leave

Today we’re releasing some new features driven by open data, designed to make staff management in the enterprise simpler and more flexible. Tanda users are now able to export or subscribe to calendars of staff leave, rosters, and birthday, in the open iCalendar format. This format works with any computer or mobile device and doesn’t […]

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