Whats new in Tanda – October 2018

Renée Mellish

31 October 2018    |   

We’ve been busy this month working on a range of new features for managers and employees. Here are the 4 new features we released in October: Live Insights – Control your wage costs and make data-driven staffing decisions It doesn’t matter how well you plan out your rosters, there are always going to be things that happen on the day that can throw your entire plan off. Maybe it’s a rainy day or a big last minute booking? Making adjustments to your staffing just got a whole lot easier with our new Live Insights widget. You can now track your award-interpreted wage costs in real-time and see how they compare to your sales. Make confident data-driven staffing decisions like when you should call staff in or when to send staff home. Live Insights gives you the information you need to run the most successful shift possible regardless of any challenges that may come up. If you would like to switch your Live Wage Tracker over to Live Insights please read through the instructions on setting up Live Insights on our help site. Right now we are integrated with a number of POS systems but if you don’t see yours listed please reach out to jess@tanda.co Add custom forms and questions to your new hire onboarding Hiring new staff traditionally comes with mountains of paperwork. No one likes paperwork, not the staff who have to fill it out and definitely not the managers who have to enter that data into other systems. The great news is this month we released two new features to our employee onboarding: custom forms and custom questions which allow you to eliminate even more paperwork from your new hire process. You can now add training docs or policies that you need staff to read and accept before starting work as well as getting them to fill out questions. Getting staff to complete this information in an intuitive mobile app means by the time they get to work on their first day they are ready to hit the ground running and start actual work. To add custom forms and questions simply click on the ‘Customise Onboarding’ button from the bottom of the New staff popover. Staff > New > Employee Onboarding > Configure Onboarding Once added, these forms and questions will be included under the Organisational Forms section in the onboarding app. Visit the custom onboarding setup here or for more information please visit our website. You can now see roster validation warnings when approving shift swaps When approving shift swaps you will see the same context as our rostering screen to assist you in making decisions. Roster validation now flows into Shift Swapping, showing you, for example, when a swap will take an employee past their maximum hours for the week. This is to provide managers with context so that approved shift swaps are compliant and do not surprise managers with higher pay rates due to a shift hitting overtime. Validations that will be flagged on shift swaps when: The shift is before employee’s earliest start The shift is after employee’s latest finish The shift takes an employee over their maximum hours for the roster The employee will work more than their maximum shifts for the roster The employee will work more than their maximum shifts for the day The shift is too long The shift is too short For more information on how shift swapping in Tanda works please read our post on shift swapping. If you don’t have the app yet you can download it here, simply log in with your normal Tanda login details. Employees can see their team’s roster in the app Employees can see who they’re working with so that they can communicate with their teammates and better prepare for shifts. This allows you to be more transparent with your staff, and results in an improved employee experience. If you would not like your employees to view their team’s rosters, you can disable this feature in your Organisation settings. Staff contracts in Tanda We are constantly looking for ways to increase efficiencies for new hires while ensuring businesses stay compliant. We are currently looking into adding staff contracts and docs feature that would allow you to upload files and store them on employee profiles. Is this a feature you and your business would use? If so I’d love to hear from you, please shoot me an email at renee@tanda.co  

We’ve been busy this month working on a range of new features for managers and employees. Here are the 4 new features we released in October:

Live Insights – Control your wage costs and make data-driven staffing decisions

It doesn’t matter how well you plan out your rosters, there are always going to be things that happen on the day that can throw your entire plan off. Maybe it’s a rainy day or a big last minute booking?

Making adjustments to your staffing just got a whole lot easier with our new Live Insights widget. You can now track your award-interpreted wage costs in real-time and see how they compare to your sales. Make confident data-driven staffing decisions like when you should call staff in or when to send staff home.

Live Insights gives you the information you need to run the most successful shift possible regardless of any challenges that may come up.

If you would like to switch your Live Wage Tracker over to Live Insights please read through the instructions on setting up Live Insights on our help site. Right now we are integrated with a number of POS systems but if you don’t see yours listed please reach out to jess@tanda.co

Add custom forms and questions to your new hire onboarding

Hiring new staff traditionally comes with mountains of paperwork. No one likes paperwork, not the staff who have to fill it out and definitely not the managers who have to enter that data into other systems. The great news is this month we released two new features to our employee onboarding: custom forms and custom questions which allow you to eliminate even more paperwork from your new hire process.

You can now add training docs or policies that you need staff to read and accept before starting work as well as getting them to fill out questions. Getting staff to complete this information in an intuitive mobile app means by the time they get to work on their first day they are ready to hit the ground running and start actual work.

To add custom forms and questions simply click on the Customise Onboarding button from the bottom of the New staff popover.

Staff > New > Employee Onboarding > Configure Onboarding

Once added, these forms and questions will be included under the Organisational Forms section in the onboarding app.

Visit the custom onboarding setup here or for more information please visit our website.

You can now see roster validation warnings when approving shift swaps

When approving shift swaps you will see the same context as our rostering screen to assist you in making decisions. Roster validation now flows into Shift Swapping, showing you, for example, when a swap will take an employee past their maximum hours for the week. This is to provide managers with context so that approved shift swaps are compliant and do not surprise managers with higher pay rates due to a shift hitting overtime.

Validations that will be flagged on shift swaps when:

  • The shift is before employee’s earliest start
  • The shift is after employee’s latest finish
  • The shift takes an employee over their maximum hours for the roster
  • The employee will work more than their maximum shifts for the roster
  • The employee will work more than their maximum shifts for the day
  • The shift is too long
  • The shift is too short

For more information on how shift swapping in Tanda works please read our post on shift swapping. If you don’t have the app yet you can download it here, simply log in with your normal Tanda login details.

Employees can see their team’s roster in the app

Employees can see who they’re working with so that they can communicate with their teammates and better prepare for shifts. This allows you to be more transparent with your staff, and results in an improved employee experience.

If you would not like your employees to view their team’s rosters, you can disable this feature in your Organisation settings.

Staff contracts in Tanda

We are constantly looking for ways to increase efficiencies for new hires while ensuring businesses stay compliant. We are currently looking into adding staff contracts and docs feature that would allow you to upload files and store them on employee profiles.

Is this a feature you and your business would use?

If so I’d love to hear from you, please shoot me an email at renee@tanda.co

 

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3 Strategies to Master Your Wage Costs

Understanding your wage costs from a financial report is a bit like trying to piece back together a fruit smoothie that’s already been blended. Only a fraction of employers ever master their wage costs. Those who do are able to turn what’s viewed as a burden by their competitors into their best competitive advantage. A well trained and engaged workforce is a terrifyingly sharp weapon to take to your competition. The secret to it all is actually highly practical in application. It has been proven through decades of research that links highly engaged workforces to increases in topline revenue. We’ve worked with some of the most successful companies in traditionally low margin industries. Here are three of the most potent strategies you can apply to turn your workforce into your weapon in the new year. (1) Start measuring the future, rather than just reporting the past Financial reports are good if you want to see what happened yesterday. But taking control of wage costs is a long-term game. This means managing all expenses that a company bears for the employment of a staff member. This includes everything from gross salaries and benefits to other legal employer contributions. If you want to improve your future wage cost position, you need to start in advance. Building a conceptual report of your future wage costs works well because changes to the way you manage your workforce can take a long time to flow through. That’s especially true when it comes to agreed rostered hours, employment types, and hiring strategies, which take time to materialise into long term savings. You know what Christmas trade was like last year, so what will it look like in the new financial year with higher wage costs and new employees? What could you change throughout the year in terms of things like the types of employees you hire and their agreed hours? The difference can be significant. 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Why employees love Tanda’s Workforce Success software

Workplace automation, including the use of artificial intelligence and robotics, is expected to surge in the next three years, according to multinational insurance broker Willis Towers Watson. This development is unsurprising, as automating HR can lead to significant cost savings for your organisation, especially when implemented in managing attendance, eradicating benefit errors, and automating compliance. With the growing demand for advanced technology use, automating HR processes is not an eventuality, it’s a necessity. But streamlining processes and lowering administrative costs is only one side of the coin. Yes, owners, employers, and managers stand to gain a lot from ensuring that the business is ready for the future. But employees, too, are benefiting from workforce technology platforms that not only ensure wages are paid accurately and on time, but also introduce flexibility and increase transparency in the workplace. Employees love Tanda’s workforce success software because it empowers them in more ways than one. Read about how Tanda is making a difference in workplaces around the world. Error-free Timesheets and Pay Runs The first and most obvious benefit of workforce technology platforms is error-free timesheets and accurate pay runs. Companies that still use manual methods for timekeeping and pay calculation can cause employees to second guess if they’re really getting paid the right amount every time the payslip arrives. In fact, Australia recently had a spate of wage theft accusations, leaving in its wake damaged reputations and millions in back wages. Owners and managers commonly cite a lack of understanding of Australia’s complex award system as the reason it happens. Read more: Taking Back Time: Solving the enduring wage theft problem in Australia Switching to the Tanda employee time clock app ensures staff that their shifts are recorded accurately throughout the pay period. Timesheets are processed with Tanda’s award interpreter, to account for modern awards of Fair Work Australia as well as other enterprise award agreements. This is then exported in a format compatible with a host of payroll integrations, making pay runs quick and reliable. This increases the level of trust and transparency between employers and employees, which in turn increase productivity and engagement in the long run. Better Work-Life Balance When employees have a healthy work-life balance, they become more fulfilled with their work, and more invested in the future of the company. There are a number of ways flexibility can be introduced into a company without hurting the bottom line. For instance, Tanda’s unavailability calendar feature lets employees tell their managers whenever they might not be open for shifts. This helps the company create rosters around each person’s unavailability. 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Read more: Introducing Live Insights: Using real-time staffing to secure your business Transparent and Engaging Workplace According to a survey done by Interaction Associates, 86% of employees say that they are more productive if they trust their employers. A separate study by advocacy group Trust Across America found that trustworthy companies outperform companies in the Standard & Poor’s (S&P) 500 Index. Building that kind of game-changing trust starts with transparency within the organisation. Employees must know that their company is working in the interests of all and they are open about the information that matters to them. With a world-class workforce success software like Tanda, employees have access to a portal that lets them know their time and attendance records, time off allowances, and upcoming shift schedules. It also increases employee engagement in other ways, like clocking in by taking a selfie on the Tanda Time Clock. 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Ready to find out what Tanda can do for your business? Book a demo today.

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About the author

Renée Mellish

Development: Renee is part of the software development team working as a UI/UX designer. She is responsible for designing Tanda in a way that provides the best possible experience for our users.

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Employee Scheduling

Not sure how to set your shift schedule? Just follow your customer

Chart your customer journey across your restaurant, then build your weekly shift schedule accordingly.

Industry Insights

3 Strategies to Master Your Wage Costs

Understanding your wage costs from a financial report is a bit like trying to piece back together a fruit smoothie that’s already been blended. Only a fraction of employers ever master their wage costs. Those who do are able to turn what’s viewed as a burden by their competitors into their best competitive advantage. A […]

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Why employees love Tanda’s Workforce Success software

Workplace automation, including the use of artificial intelligence and robotics, is expected to surge in the next three years, according to multinational insurance broker Willis Towers Watson. This development is unsurprising, as automating HR can lead to significant cost savings for your organisation, especially when implemented in managing attendance, eradicating benefit errors, and automating compliance. […]

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