We’re changing leave, especially manual corrections. Here’s how.

Emerson Domingo

27 March 2019    |   

Key takeaways We are building towards fully automated leave Features are released in stages over the next 3-6 months Eventually, staff can just enter the leave start and end date We’ll apply the correct hours every time All managers have to do is review and approve Our vision: never having to manually correct leave. Ever. Released in stages over the next 3-6 months We are making leave entry completely automated. In the next few months, you’ll be seeing a series of features, with each release letting you check and approve leave requests faster. The end goal: never having to manually correct leave ever again. Ultimate leave automation: applying contract hours and roster patterns For automated leave to work, it needs to be accurate, too. Otherwise, we’ll always rely on manual entry. So in this feature, we’ll take rostered hours and usual hours worked,  (contractually-bound or verbal). Then we combine them and form the entire leave request—making the hours as accurate as possible. And if you are in 24/7 industries like call centres and fire departments, good news. We’re releasing roster patterns soon. When applied, leave hours are matched with the roster pattern in use. Our end goal: an even higher form of automation Soon, you’ll only see it in a museum. This is what we’re eventually working towards: if we detect a statistically-significant pattern based on previous hours, these days and times get carried to the leave request. So to kill the dinosaurs of manual entry, that’s the great automated leave meteor we’re building. But to get to that, we need to work our way up. One small step for getting rid of manual corrections If a 3-days/week staff member requests a 2-week long leave, they get allocated 14 days leave pay—which is incorrect. So instead of approving, managers delete the leave request and create new ones. This is not an efficient use of time. And we’re happy to say you don’t have to do that anymore. You can now edit time breakdowns on leave requests. Ironically, our first step towards leave automation is manual (baby steps). You can manually assign the times match the correct leave hours (see visual below). This is likely to go live in the next couple of weeks. We’re hoping this is a helpful remedy in the meantime, but you won’t be doing this for long. Soon, it’ll be automated. Changing time breakdowns: our manual step to automation. Up next: automatically fill from roster. If staff are rostered during their leave dates, these hours are reflected on the request. Just check and approve. Then: change the roster cards. Before approving the leave request, change the affected shifts: Make the shift vacant and find a replacement Delete the shift if you don’t need it anymore. Usually applies for salaried staff. Keep the rostered shift and the leave card. Applies when staff work half a shift and then go home sick. We’re always listening. We talk about what we do a lot. But we also love to listen. If you have any feedback, suggestions, or general thoughts on this, shoot me an email at emerson@tanda.co We build features so you can succeed with your team. So we value your ideas. After all, you’re on the frontline. Thanks for being part of the team.

Key takeaways

  • We are building towards fully automated leave
  • Features are released in stages over the next 3-6 months
  • Eventually, staff can just enter the leave start and end date
  • We’ll apply the correct hours every time
  • All managers have to do is review and approve

Our vision: never having to manually correct leave. Ever.

Released in stages over the next 3-6 months

We are making leave entry completely automated. In the next few months, you’ll be seeing a series of features, with each release letting you check and approve leave requests faster. The end goal: never having to manually correct leave ever again.

Ultimate leave automation: applying contract hours and roster patterns

For automated leave to work, it needs to be accurate, too. Otherwise, we’ll always rely on manual entry. So in this feature, we’ll take rostered hours and usual hours worked,  (contractually-bound or verbal). Then we combine them and form the entire leave request—making the hours as accurate as possible. And if you are in 24/7 industries like call centres and fire departments, good news. We’re releasing roster patterns soon. When applied, leave hours are matched with the roster pattern in use.

Our end goal: an even higher form of automation

Manual leave corrections will become extinct.

Soon, you’ll only see it in a museum.

This is what we’re eventually working towards: if we detect a statistically-significant pattern based on previous hours, these days and times get carried to the leave request. So to kill the dinosaurs of manual entry, that’s the great automated leave meteor we’re building. But to get to that, we need to work our way up.

One small step for getting rid of manual corrections

If a 3-days/week staff member requests a 2-week long leave, they get allocated 14 days leave pay—which is incorrect. So instead of approving, managers delete the leave request and create new ones. This is not an efficient use of time. And we’re happy to say you don’t have to do that anymore.

You can now edit time breakdowns on leave requests.

Ironically, our first step towards leave automation is manual (baby steps). You can manually assign the times match the correct leave hours (see visual below). This is likely to go live in the next couple of weeks. We’re hoping this is a helpful remedy in the meantime, but you won’t be doing this for long. Soon, it’ll be automated.

Changing time breakdowns: our manual step to automation.

Up next: automatically fill from roster. If staff are rostered during their leave dates, these hours are reflected on the request. Just check and approve.

Then: change the roster cards. Before approving the leave request, change the affected shifts:

  1. Make the shift vacant and find a replacement
  2. Delete the shift if you don’t need it anymore. Usually applies for salaried staff.
  3. Keep the rostered shift and the leave card. Applies when staff work half a shift and then go home sick.

We’re always listening.

We talk about what we do a lot. But we also love to listen. If you have any feedback, suggestions, or general thoughts on this, shoot me an email at emerson@tanda.co

We build features so you can succeed with your team. So we value your ideas. After all, you’re on the frontline. Thanks for being part of the team.

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About the author

Emerson Domingo

Emerson is a Product Marketer at Tanda, with a background in interactive design and advertising. He works closely with our brilliant Product Managers to keep you informed of the new ways Tanda is helping businesses build successful teams.

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