Desktop-Based or Cloud-Based Payroll Software?
In today’s rapidly-changing business world, the question is not whether or not you should get a payroll software solution for your business. Rather, it’s what type you should get.
Before getting into too much detail, the first question you should ask is whether you should get a desktop-based or a cloud-based payroll software. And understanding their differences can help you zero in on the software you will purchase.
Desktop-Based and Cloud-Based Payroll Software
Desktop-based payroll software installs itself on your computer. Usually, you purchase it as a disk or a digital download from the manufacturer’s website. The software and your payroll data are stored locally on that computer.
On the other hand, cloud-based payroll software isn’t installed on your computer. All you need to do login to the site with a web browser, and then you start using it. The software and your data are stored remotely in a secure data centre.
Desktop-based payroll software doesn’t necessarily need constant internet access, except when sending data to organizations such as banks and tax institutions. You’ll also need to have internet access whenever the software has an update.
On the flipside, cloud-based payroll software needs to have constant internet access to work. This is because all the data and calculations needed to process payroll is located on the remote data server.
By definition, desktop-based payroll software is only located on the computer where it is installed. This means that once you’re off-site, you won’t be able to access your payroll information. Another caveat is that it’s only compatible with the operating system it was built upon. So if your business solely uses macOS or ChromeOS and the software you’re planning to purchase works only on Windows, you might have to get a Windows PC.
Cloud-based payroll software only needs a web browser to work. This means that you can use it on any type of computer (or even a tablet) anytime, wherever you may be as long as you have an internet connection. And some of these solutions also offer an employee portal that allows your staff to look at their own payroll information.
Most desktop-based payroll software encrypts the data it processes on the computer. Some can only allow you to use the software once you’ve entered a password. On top of that, it’s up to you to secure the computer itself by purchasing antivirus and other cybersecurity software.
Cloud-based payroll software hosts all your information on a data centre that has multiple layers of security. And whenever you’re accessing the software via the internet, the connection is encrypted using SSL (secure sockets layer) certificates.
More often than not, desktop-based payroll software receives its updates via the internet. It either gets updated automatically or will require you to manually check whenever an update is available. That means that you may have to wait a while for bug fixes or feature updates.
Meanwhile, cloud-based payroll software automatically updates without you even knowing it’s happening. That means that updates can happen at any time. Whenever a bug is discovered, it is fixed immediately. If there are a lot of customers asking for a certain feature, developers can make them and have it up in no time. Your user experience can get better every time you use the software.
As with other traditional software, you have to pay a huge one-time fee to purchase desktop-based payroll software. Regardless if your business has five or fifty employees, the cost remains the same. And if the company releases a brand new version of that software, you may have to buy it upfront once again.
Most cloud-based payroll software has a more cost-efficient payment scheme. Instead of you paying for the entire software upfront, they only charge you a monthly fee based on the number of employees you have at that time.
Which should you choose?
In today’s business landscape, cloud-based payroll software is clearly the better choice. Internet connectivity so ubiquitous, giving business owners and managers the ability to work anywhere. It’s more cost-efficient as you only pay based on the current number of employees you have. And it has better integration with other business software.
Payroll Integration with Tanda
Tanda’s payroll integration feature allows it to seamlessly work with the world’s leading desktop-based and cloud-based payroll software. This cuts down your processing time from hours to minutes.
Tanda works with desktop-based payroll software by exporting approved timesheets with gross wage calculation as a file, which is then imported into the software for processing. Cloud-based payroll software doesn’t need this step. Once integrated, Tanda and your cloud-based payroll software of choice sync data between each other. It gives you more time to focus on your business.
Click here to find out which payroll software works with Tanda.
Clients & Partners AU |
Tanda Unveils Easy-to-Use Wage Easy Integration
We are pleased to announced that Tanda (PayAus) has full Wage Easy integration, a leading payroll and HR software system. Full integration allows you to use Tanda to track your staff’s attendance and manage their timesheets, and then export the data directly into Wage Easy, and your subsequent HR processes. How does it work? Well, they don’t call it Wage Easy for nothing! New organisations can import their staff from Wage Easy using our super simple staff importer, and a Wage Easy employee report. Check out our user guide for a complete walkthrough. Once your staff are in Tanda, use the system as usual – create rosters, track attendance, manage timesheets, and enjoy real time reporting. At the end of your pay period, you can export your timesheet data into a Wage Easy file, which you can import straight into Wage Easy – never fill out a timesheet manually again. Again, our user guide has all the details. Wage Easy joins MYOB as fully integrated Tanda systems, allowing us to better service even more small and medium businesses in Australia. Are you using Tanda to make your business run smoothly yet? If not, try a free demo today and experience the difference – it’s easy.
Clients & Partners AU |
New integrations: Attaché and Reckon
We’re pleased to announce integrations with Attaché and Reckon (aka. QuickBooks/Quicken)! Integrating with even more accounting, payroll, and HR packages allows us to save even more of our customers’ time and money when gathering staff data and processing payroll. These integrations should be rolled out for all customers in the coming days. How do they work? Check out all the details on the Tanda add-ons page.
Clients & Partners AU |
Tanda brings time clocks and timesheets to Attaché
TandaHQ is pleased to announce not only are we integrated with MYOB and Xero to name a few – but we’ve just integrated with Attaché! What do you mean, you’re integrated now? you might ask. Well, for starters now we can export time sheet data in a way that their payroll software can import. This makes Tanda the perfect add-on for Attaché users. As of right now, Tanda is 100% more user friendly for Attaché users. I’m an Attaché user, what does this mean for me? The answer to that question depends on whether you’re a Tanda user as well. If you’re not one just yet, it means all the rostering features, time and attendance, clock in features, cost reporting and any new features we’ve introduced in the Tandaverse are now easily accessible and user-friendly for Attaché customers as well. So when you decide to use Tanda for your workplace as an add-on with Attaché, everything will run smooth. If you already use Tanda then rest assured, the only thing that will change for you is the formatting is now that much better for your user interface. Whilst the future of Tanda is looking at further growth in Australia, it never hurts to strengthen your abilities and connections at home too. For those who are unaware, Attaché is a business software company currently based in Australia and New Zealand. Although, they’re a much larger business so if you’re in the business software community like us you would’ve surely heard of them. Unlike Tanda, whom are still the new kids on the block in the cloud software neighbourhood, Attaché has been around since 1981. That is easily more than 30 years in the business, impressive to say the least. They even won the 2014 Australian Business Award for Cloud Product Of The Year. It’s something Tanda can really aspire to. Where can I check out Attaché and Tanda? To have a look at Attaché head to their website at attachesoftware.com If you want to check out Tanda further, you’re currently on our blog so you’re already halfway there. Or sign up for a trial today!