Desktop-Based or Cloud-Based Payroll Software?

Enrique Estagle

26 September 2017    |   

In today’s rapidly-changing business world, the question is not whether or not you should get a payroll software solution for your business. Rather, it’s what type you should get. Before getting into too much detail, the first question you should ask is whether you should get a desktop-based or a cloud-based payroll software. And understanding their differences can help you zero in on the software you will purchase. Desktop-Based and Cloud-Based Payroll Software Desktop-based payroll software installs itself on your computer. Usually, you purchase it as a disk or a digital download from the manufacturer’s website. The computer locally stores the software and your payroll data. On the other hand, cloud-based payroll software isn’t installed on your computer. All you need to do is login to the site with a web browser, and then you start using it. The software and your data are stored remotely in a secure data centre. Internet Connectivity Desktop-based payroll software doesn’t necessarily need constant internet access, except when sending data to organizations such as banks and tax institutions. You’ll also need to have internet access whenever the software has an update. On the flipside, cloud-based payroll software needs to have constant internet access to work. This is because all the data and calculations needed to process payroll is located on the remote data server. Access By definition, desktop-based payroll software is only located on the computer where it is installed. This means that once you’re off-site, you won’t be able to access your payroll information. Another caveat is that it’s only compatible with the operating system it was built upon. So if your business solely uses macOS or ChromeOS and the software you’re planning to purchase works only on Windows, you might have to get a Windows PC. Cloud-based payroll software only needs a web browser to work. This means that you can use it on any type of computer (or even a tablet) anytime, wherever you may be as long as you have an internet connection. And some of these solutions also offer an employee portal that allows your staff to look at their own payroll information. Security Most desktop-based payroll software encrypts the data it processes on the computer. Some can only allow you to use the software once you’ve entered a password. On top of that, it’s up to you to secure the computer itself by purchasing antivirus and other cybersecurity software. Cloud-based payroll software hosts all your information on a data centre that has multiple layers of security. And whenever you’re accessing the software via the internet, the connection is encrypted using SSL (secure sockets layer) certificates. Updates More often than not, desktop-based payroll software receives its updates via the internet. It either gets updated automatically or will require you to manually check whenever an update is available. That means that you may have to wait a while for bug fixes or feature updates. Meanwhile, cloud-based payroll software automatically updates without you even knowing it’s happening. That means that updates can happen at any time. Whenever a bug is discovered, it is fixed immediately. If there are a lot of customers asking for a certain feature, developers can make them and have it up in no time. Your user experience can get better every time you use the software. Cost As with other traditional software, you have to pay a huge one-time fee to purchase desktop-based payroll software. Regardless if your business has five or fifty employees, the cost remains the same. And if the company releases a brand new version of that software, you may have to buy it upfront once again. Most cloud-based payroll software has a more cost-efficient payment scheme. Instead of you paying for the entire software upfront, they only charge you a monthly fee based on the number of employees you have at that time. Which should you choose? In today’s business landscape, cloud-based payroll software is clearly the better choice. Internet connectivity so ubiquitous, giving business owners and managers the ability to work anywhere. It’s more cost-efficient as you only pay based on the current number of employees you have. And it has better integration with other business software. Payroll Integration with Tanda Tanda’s payroll integration feature allows it to seamlessly work with the world’s leading desktop-based and cloud-based payroll software. This cuts down your processing time from hours to minutes. Tanda works with desktop-based payroll software by exporting approved timesheets with gross wage calculation as a file, which is then imported into the software for processing. Cloud-based payroll software doesn’t need this step. Once integrated, Tanda and your cloud-based payroll software of choice sync data between each other. It gives you more time to focus on your business. Click here to find out which payroll software works with Tanda.

In today’s rapidly-changing business world, the question is not whether or not you should get a payroll software solution for your business. Rather, it’s what type you should get.

Before getting into too much detail, the first question you should ask is whether you should get a desktop-based or a cloud-based payroll software. And understanding their differences can help you zero in on the software you will purchase.

Desktop-Based and Cloud-Based Payroll Software

Desktop-based payroll software installs itself on your computer. Usually, you purchase it as a disk or a digital download from the manufacturer’s website. The computer locally stores the software and your payroll data.

On the other hand, cloud-based payroll software isn’t installed on your computer. All you need to do is login to the site with a web browser, and then you start using it. The software and your data are stored remotely in a secure data centre.

Internet Connectivity

Desktop-based payroll software doesn’t necessarily need constant internet access, except when sending data to organizations such as banks and tax institutions. You’ll also need to have internet access whenever the software has an update.

On the flipside, cloud-based payroll software needs to have constant internet access to work. This is because all the data and calculations needed to process payroll is located on the remote data server.

Access

By definition, desktop-based payroll software is only located on the computer where it is installed. This means that once you’re off-site, you won’t be able to access your payroll information. Another caveat is that it’s only compatible with the operating system it was built upon. So if your business solely uses macOS or ChromeOS and the software you’re planning to purchase works only on Windows, you might have to get a Windows PC.

Cloud-based payroll software only needs a web browser to work. This means that you can use it on any type of computer (or even a tablet) anytime, wherever you may be as long as you have an internet connection. And some of these solutions also offer an employee portal that allows your staff to look at their own payroll information.

Security

Most desktop-based payroll software encrypts the data it processes on the computer. Some can only allow you to use the software once you’ve entered a password. On top of that, it’s up to you to secure the computer itself by purchasing antivirus and other cybersecurity software.

Cloud-based payroll software hosts all your information on a data centre that has multiple layers of security. And whenever you’re accessing the software via the internet, the connection is encrypted using SSL (secure sockets layer) certificates.

Updates

More often than not, desktop-based payroll software receives its updates via the internet. It either gets updated automatically or will require you to manually check whenever an update is available. That means that you may have to wait a while for bug fixes or feature updates.

Meanwhile, cloud-based payroll software automatically updates without you even knowing it’s happening. That means that updates can happen at any time. Whenever a bug is discovered, it is fixed immediately. If there are a lot of customers asking for a certain feature, developers can make them and have it up in no time. Your user experience can get better every time you use the software.

Cost

As with other traditional software, you have to pay a huge one-time fee to purchase desktop-based payroll software. Regardless if your business has five or fifty employees, the cost remains the same. And if the company releases a brand new version of that software, you may have to buy it upfront once again.

Most cloud-based payroll software has a more cost-efficient payment scheme. Instead of you paying for the entire software upfront, they only charge you a monthly fee based on the number of employees you have at that time.

Which should you choose?

In today’s business landscape, cloud-based payroll software is clearly the better choice. Internet connectivity so ubiquitous, giving business owners and managers the ability to work anywhere. It’s more cost-efficient as you only pay based on the current number of employees you have. And it has better integration with other business software.

Payroll Integration with Tanda

Tanda’s payroll integration feature allows it to seamlessly work with the world’s leading desktop-based and cloud-based payroll software. This cuts down your processing time from hours to minutes.

Tanda works with desktop-based payroll software by exporting approved timesheets with gross wage calculation as a file, which is then imported into the software for processing. Cloud-based payroll software doesn’t need this step. Once integrated, Tanda and your cloud-based payroll software of choice sync data between each other. It gives you more time to focus on your business.

Click here to find out which payroll software works with Tanda.

Related Posts

Product Updates US    |   

Tanda Time Clock Now Available for the Desktop

We at Tanda are pleased to announce that our time clock application is now available to download for Windows and macOS devices. Starting today, employees can have the same experience they’ve always enjoyed with the tablet version of our employee time clock, but now on the desktop. It accurately records employee attendance and compares it with the weekly schedule. It also updates the timesheets automatically to the cloud and stores it offline when the device is not connected. And if the computer has a webcam installed, it can also take a selfie of the employee when they clock in and out just like the mobile app! Employees can clock in and out in their respective desktop workstations instead of going to wherever the tablet is located. It can also be a backup option if and when your office’s main Tanda Time Clock is unavailable. Remote employees can also use the Tanda Time Clock for the Desktop to clock in and out using their own computers. Existing users can click here to find out how to download the Tanda Time Clock for Desktop. Are you a new user? Signup for free here to use Tanda to track time and attendance for your business, and so much more.  

Feature Updates Product Updates US    |   

You Can Now Copy Schedule Templates with Tanda

We created Tanda with the goal of simplifying the way you make your business’ weekly schedules. From pen-and-paper or Excel spreadsheets, Tanda’s scheduling software lets you build schedules quickly and accurately. It lets you drag and drop shifts to your pre-set templated schedules. It also lets you see how much your schedule is going to cost as you build it. More than that, Tanda can notify staff of upcoming shifts in seconds through SMS and email. Spending less time making your weekly schedule means spending more time on what matters most: your business. And here at Tanda, we are constantly making strides in helping you achieve that goal. That is why we are excited to announce that starting today, you can use schedule templates to copy and paste schedules on a weekly and daily basis! The Benefits of Copying Weekly Schedules Having this new feature gives Tanda users tons of possibilities with regards to their scheduling: Eliminates the need to recreate an entire schedule per week — Now, you can copy an existing weekly schedule and modify it accordingly. Use old schedules as templates — You can copy an old schedule from any week and use it especially for special occasions such as three day weekends, the holiday season, as well as sporting events such as the World Series or the NBA Finals. Easier schedule rotation — Copying schedules makes it easier for managers to rotate schedules with normal working hours are spread over four weeks. Quicker fortnightly scheduling  — With the copy schedule feature, businesses using fortnightly schedules can easily copy the first week’s schedule to the third week and then the second week’s schedule to the fourth week. Scheduling Just Got Better! Previously, you have to spend some time every week manually building your business’ weekly schedule. The only thing you can copy and paste are shifts. But now you can speed up your scheduling process by copying schedules.   From your current weekly roster, you can go to Tools > Copy to next week and this week’s schedule automatically duplicates for next week. You can also click Tools > Copy from previous week to duplicate last week’s schedule to this week. We also made it possible for you to copy a single day’s roster. You can do so by clicking the settings cog beside the date of the roster and click Copy shifts between days Copying rosters can also be done for different weeks. By going to Tools > Copy between weeks, you can copy a previously accomplished weekly schedule to an upcoming week. We’re simplifying it further by allowing you to automate the entire process. You can do this by going to settings cog on the upper right-hand corner and click Notifications & Tasks > Scheduled Tasks. From there you can click Copy Schedules to Next Week and it will automatically copy over your weekly roster at 9 AM the day before the next schedule begins. Existing users can click here to learn more on how to copy schedules in Tanda. Are you a new user? Signup for free here to use Tanda to build better schedules for your business, and so much more.

Product Updates    |   

Tanda Time Clock Now Available for the Desktop

We at Tanda are pleased to announce that our time clock application is now available to download for Windows and macOS devices. Starting today, employees can have the same experience they’ve always enjoyed with the tablet version of our employee time clock, but now on the desktop. It accurately records employee attendance and compares it with the weekly rota. It also updates the timesheets automatically to the cloud and stores it offline when the device is not connected. And if the computer has a webcam installed, it can also take a selfie of the employee when they clock in and out just like the mobile app! There are so many great uses for Tanda Time Clock for the Desktop. You can now have employees clock in and out in their respective desktop workstations instead of going to wherever the tablet is located. It can also be a backup option if and when your office’s main Tanda Time Clock is unavailable. Remote employees can also use the Tanda Time Clock for the Desktop to clock in and out using their own computers. Existing users can click here to find out how to download the Tanda Time Clock for Desktop. Are you a new user? Signup for free here to use Tanda to track time and attendance for your business, and so much more.  

More Resources

About the author

Enrique Estagle

Enrique was the former editor-in-chief of Tanda's Blog.

Share this article

Related Articles

Product Updates US

Tanda Time Clock Now Available for the Desktop

We at Tanda are pleased to announce that our time clock application is now available to download for Windows and macOS devices. Starting today, employees can have the same experience they’ve always enjoyed with the tablet version of our employee time clock, but now on the desktop. It accurately records employee attendance and compares it […]

Feature Updates Product Updates US

You Can Now Copy Schedule Templates with Tanda

We created Tanda with the goal of simplifying the way you make your business’ weekly schedules. From pen-and-paper or Excel spreadsheets, Tanda’s scheduling software lets you build schedules quickly and accurately. It lets you drag and drop shifts to your pre-set templated schedules. It also lets you see how much your schedule is going to cost […]

Product Updates

Tanda Time Clock Now Available for the Desktop

We at Tanda are pleased to announce that our time clock application is now available to download for Windows and macOS devices. Starting today, employees can have the same experience they’ve always enjoyed with the tablet version of our employee time clock, but now on the desktop. It accurately records employee attendance and compares it […]

More Resources

Subscribe to the Tanda Blog!

Stay updated with the latest insights on frontline work, industry news, business templates, and other free resources.

*Please fill this field
*Please fill this field