You can now copy Rosters with Tanda

Enrique Estagle

8 June 2017    |   

We created Tanda with the goal of simplifying the way you make your business’ weekly rosters. From pen-and-paper or Excel spreadsheets, Tanda’s rostering software lets you build rosters quickly and accurately. It lets you drag and drop shifts to your pre-set templated rosters. It also lets you see how much your roster is going to cost as you build it. More than that, Tanda can notify staff of upcoming shifts in seconds through SMS and email. Spending less time making your weekly roster means spending more time on what matters most: your business. And here at Tanda, we are constantly making strides in helping you achieve that goal. That is why we are excited to announce that starting today, you can copy and paste rosters on a weekly and daily basis!   The Benefits of Copying Weekly Rosters Having this new feature gives Tanda users tons of possibilities with regards to their roster building: Eliminates the need to recreate an entire roster per week — Now, you can copy an existing weekly roster and modify it accordingly. Use old rosters as templates — You can copy an old roster from any week and use it especially for special occasions such as three day weekends, the holiday or Christmas season, as well as sporting events such as the State of Origin series Easier roster rotation — Copying rosters makes it easier for managers to rotate rosters with normal working hours are spread over four weeks. Quicker fortnightly rostering  — With the copy rosters feature, businesses using fortnightly rosters can easily copy the first week’s roster to the third week and then the second week’s roster to the fourth week.   Rostering Just Got Better! Previously, you have to spend some time every week manually building your business’ weekly roster. The only thing you can copy and paste are shifts. But now you can speed up your roster-building process by copying rosters. From your current weekly roster, you can go to Tools > Copy to next week and this week’s roster automatically duplicates for next week. You can also click Tools > Copy from previous week to duplicate last week’s roster to this week. We also made it possible for you to copy a single day’s roster. You can do so by clicking the settings cog beside the date of the roster and click Copy shifts between days Copying rosters can also be done for different weeks.   By going to Tools > Copy between weeks, you can copy a previously accomplished weekly roster to an upcoming week. We’re simplifying it further by allowing you to automate the entire process. You can do this by going to the settings cog on the upper right-hand corner and click Settings > Notifications & Tasks > Schedule Tasks. From there you can click Copy Rosters to Next Week and it will automatically copy over your weekly roster at 9 AM the day before the next roster begins.   Existing users can click here to learn more on how to copy rosters in Tanda. Are you a new user? Signup for free here to use Tanda to build better rosters for your business, and so much more.

We created Tanda with the goal of simplifying the way you make your business’ weekly rosters. From pen-and-paper or Excel spreadsheets, Tanda’s rostering software lets you build rosters quickly and accurately. It lets you drag and drop shifts to your pre-set templated rosters. It also lets you see how much your roster is going to cost as you build it. More than that, Tanda can notify staff of upcoming shifts in seconds through SMS and email.

Spending less time making your weekly roster means spending more time on what matters most: your business. And here at Tanda, we are constantly making strides in helping you achieve that goal. That is why we are excited to announce that starting today, you can copy and paste rosters on a weekly and daily basis!

 

The Benefits of Copying Weekly Rosters

Having this new feature gives Tanda users tons of possibilities with regards to their roster building:

  • Eliminates the need to recreate an entire roster per week — Now, you can copy an existing weekly roster and modify it accordingly.
  • Use old rosters as templates — You can copy an old roster from any week and use it especially for special occasions such as three day weekends, the holiday or Christmas season, as well as sporting events such as the State of Origin series
  • Easier roster rotation — Copying rosters makes it easier for managers to rotate rosters with normal working hours are spread over four weeks.
  • Quicker fortnightly rostering  — With the copy rosters feature, businesses using fortnightly rosters can easily copy the first week’s roster to the third week and then the second week’s roster to the fourth week.

 

Rostering Just Got Better!

Previously, you have to spend some time every week manually building your business’ weekly roster. The only thing you can copy and paste are shifts. But now you can speed up your roster-building process by copying rosters.

From your current weekly roster, you can go to Tools > Copy to next week and this week’s roster automatically duplicates for next week.

You can also click Tools > Copy from previous week to duplicate last week’s roster to this week.

We also made it possible for you to copy a single day’s roster.

You can do so by clicking the settings cog beside the date of the roster and click Copy shifts between days

Copying rosters can also be done for different weeks.

 

By going to Tools > Copy between weeks, you can copy a previously accomplished weekly roster to an upcoming week.

We’re simplifying it further by allowing you to automate the entire process.

You can do this by going to the settings cog on the upper right-hand corner and click Settings > Notifications & Tasks > Schedule Tasks. From there you can click Copy Rosters to Next Week and it will automatically copy over your weekly roster at 9 AM the day before the next roster begins.

 

Existing users can click here to learn more on how to copy rosters in Tanda.

Are you a new user? Signup for free here to use Tanda to build better rosters for your business, and so much more.

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Awards & Rostering    |   

How much do full-time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there I went along with that, not really giving it much thought. But today the thought struck me – casuals miss out on plenty of benefits afforded to full and part timers, so are they really better off? I decided to investigate further. What follows may surprise you. First – how many days in a year does a full time employee work? Weeks in a Year: 52 Working Days in a Year: 260 So far so good. We’re going to ignore the 1 or 2 days that we’re off by, for the sake of a nice round number. Next, let’s look at this full time employee’s entitlements, in days. Annual Leave: 20 (4 weeks) Personal Leave: 10 (2 weeks) Public Holidays: 10 We’ll assume a 7.6 hour work day and 17.5% leave loading. So how many hours of leave are we paying? Annual Leave – Base: 152 Annual Leave – Loading: 26.6 Personal Leave: 76 Public Holidays: 76 Total Hours of Leave Paid: 330.6 Earlier we calculated how many days of work one can work in a year, now let’s subtract leave taken to get a more accurate figure. Days of Leave Taken: 40 Actual Days Worked in a Year: 220 Actual Hours Worked in a Year: 1672 Divide 330.6 (hours of leave paid) by 1672 (hours worked) and we get 19.77%. Remember, we are comparing this to the 25% loading paid for casual staff. So from this perspective, yes, your full time and part time staff are still cheaper – but only by 5.23%. And even that number is probably on the low side. We ignored long service leave and maternity leave because they are a bit more unreliable. Both they are also costs (or accruals) that can definitely add up! When you take into account the fact that you only have to pay casuals when you need them, it’s easy to see why more and more Australian employers are turning to casual staff. According to the ABS, this has been growing steadily since the 90’s, and today over 1 in 5 jobs in Australia are casual.

Product Updates    |   

Text Me Maybe: Share Your Rosters by SMS!

Tanda’s (PayAus) roster management tools just got even more powerful, with the ability to send your staff their rosters by SMS, instantly. No more printing rosters out and making sure they don’t get lost, or trampled on, or wet. No more casuals calling up during the busiest time of the day to ask when their next shift is. And no more typing text messages up yourself – Tanda can do it all for you. Once you’ve designed a roster in Tanda, just follow the prompts to SMS it to your staff. You’ll be able to select which staff members get their rosters delivered, and even see a preview of the message they’ll get. Rosters by SMS cost 25 cents per message, but as a gift to Tanda customers, we’re making the first month absolutely free. Have fun! P.S. rosters are sent to the phone number you’ve provided for your staff, so you’ll need to make sure that’s correct. If you are having issues entering phone numbers, or need help importing a lot of phone numbers, please contact us!

Product Updates    |   

New from Tanda: Roster Taggings

Ever wanted to add a location to a shift in a Tanda roster? Maybe you want to tag shifts for newbies, experienced staff, and managers. We’re super pleased to have rolled out our new tagging system. Using tags, you’re able to set up a set of colour codings that correspond to tags which you can apply to your rosters. You can use these tags for anything you like, and setting a name for them is easy. For example, call them “Location” and your staff will know exactly which office they’re working at when their roster is sent to them. Get all the details on roster taggings by reading our user guide. Roster tags are now live for all Tanda customers.

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About the author

Enrique Estagle

Enrique was the former editor-in-chief of Tanda's Blog.

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How much do full-time staff really cost?

Being in the business of managing staff costs, we often hear people say that casual staff just cost so much more than their full time equivalents. I mean, that extra 25% is a killer, right? Especially for staff who work a fairly consistent schedule each week, it’s almost like free money. For a while there […]

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