3 Common Problems Managers Face in Child Care (And How to Solve Them)
When managers come to work the last thing they want to do is to get caught up in tedious and avoidable problems related to running the centre. The health and learning of children come first, and time spent devoted to unnecessary administrative or operational tasks only serves to take away from that. So you can get back to doing what you do best, I’ll be going over the three most common problems managers are facing in child care and what you can do to solve them.
Problem #1: High staff turnover
High staff turnover is a problem that is all too common in the Australian child care industry. A nationwide survey found one-in-five child care workers intended to leave their job in the next 12 months. High turnover can lead to an overall less qualified workforce, which in turn erodes the quality of child care being provided. A high number of staff exits can also affect children’s ability to form trusting attachments.
The child care industry has been fighting an uphill battle to secure higher rates of pay, one of the contributing factors of high staff turnover. Additional factors behind this trend include adverse working conditions and difficulties in career development.
The solutions: Reducing employee turnover can be a challenge for even the most competent managers. If you want to retain your most valuable employees you’ll need to provide competitive compensation and benefits that exceed the prescribed award. Providing staff with recognition and encouragement when they develop their skills is essential in making employees feel valued and respected in their position, employees who feel they are making a valuable contribution to the business are far more inclined to stay long term, than their less satisfied counterparts. Finally, child care is a uniquely challenging industry to work in, and managers will need to go the extra mile when it comes to retaining great staff, prioritising employee happiness is a key factor in reducing burnout in an industry where is it all too common.
Problem #2: Too much time-consuming admin
As the business grows, so does the paperwork. When it comes to managing one or even several child care businesses you’ll find almost the exact same sources of administrative burden across the entire industry. Managing enrollments, staffing levels, rosters, timesheets and payroll are among the largest contributors to the administrative burden, and the one thing they all share in common is that they aren’t value-adding tasks.
The solutions: By automating the above tasks, managers free up time and resources to focus on tasks that add value to the business, such as improving the quality of care provided and marketing to improve enrollments. Cloud-based processes have quickly become the industry standard, from rostering to attendance tracking and qualification management, the systems that run your business play a huge part in reducing paperwork. For example, an efficient rostering software can help managers cut down this task from a couple of hours to just a few minutes. Automatic rostering has become an efficient way to manage staff, because why do the same thing over and over again, every time?
While rostering is a large source of administrative burden for managers, time and attendance tracking is the other side of the coin. Software can also be used to overcome this problem, with a digital clock in system, managers are saved from the guesswork of who’s worked and when. Not only does this make timesheet approvals a seamless process, it also prevents time and wage theft on a bigger scale.
Problem #3: Growing revenue and increasing profitability
Increasing revenue can be a challenge for any business. The child care industry has been hit relatively hard by the pandemic, as parents look to cut costs in their household budget. Juggling revenue and profit while trying to maintain a quality service and enrollment is the single biggest challenge child care managers are facing right now.
The solutions: The simplest thing you can do to adapt to COVID’s financial impacts is to reassess your budgeting. Redefining your budget will give you a clear overview of your centre’s cash flow and aid you in making better-informed decisions on where you allocate your spending. Once you’ve redefined your budget and have a clear idea of your current financial position, child care businesses need to leverage all available grants and subsidies. The government has provided a number of additional subsidies during COVID that can aid profitability.
Finally, investing in a great CCMS and staff management platform is proven to reduce costs as well as administrative burden. By investing in CCMS and staff management systems you can easily manage compliance requirements such as educator-to -child ratios, qualification management and wage compliance.
Tanda helps hundreds of child care centres across the country manage their staffing requirements and award compliance, put our system to the test with a 14-day free trial.
Product Updates |
Tanda hits 1 million clock ins!
Tanda has ticked over to 1 million clock-ins! That is a lot of people showing up for work. And though we may gripe and grumble about the daily grind, one million clock-ins is something we want you to celebrate with the whole team at Tanda. Tanda has been here to help you. We have helped you make payroll simple and easy. We have helped you make time theft and wasted hours of figuring out award rates a thing of the past. But today Tanda wants to acknowledge someone else in this ever-growing time and attendance tool. We want to focus on YOU. One million clock-ins on our successful cloud-based software might seem like an intangible concept. Instead, we’d like you to think of it more as an in-Tanda-ble concept. That’s people getting up early to clock in so you have your morning coffee. That’s childcare workers all over Australia clocking in to make sure your children get the best start in early learning. That’s certified companies like Subway, Nike and Telstra moving forward in the constantly changing systems of business, time and attendance. But more importantly in many ways, that’s small businesses and the backbone of Australian industries moving forward with them too. Tanda ensures no one gets left behind, and no time or attendance goes amiss for those 1 million of you who have clocked in. Though we can’t celebrate this achievement with each and everyone of you in your office, restaurant, childcare centre, hotel or whatever space it is you run your business in, we can still thank you all here from Tanda HQ. This video isn’t much, but its a small demonstration of how excited we are for all of you. Keep up to date with more exciting news from Tanda by heading to our Facebook page and giving us the old thumbs up or follow us on Twitter and LinkedIn for more surprises to come.
Events & Media AU |
Tanda Open Data Hackathon this weekend – 17th & 18th April
This article is about the 2015 event. Go to hack.tanda.co for 2016’s event details! The Tanda Open Data Hackathon is upon us! Programmers, designers and developers are flocking to Brisbane for Tanda’s first Open Data Hackathon. In a digital era where everything is reachable from the click of a button, it’s no surprise there are now marathons and competitions for the digitally oriented too. Hackathons, e-conferences and everything in between can be a great way to meet new faces in your industry and carve out your own opportunities in the workforce. You can come along as a lone wolf hunting down open data, or bring a pack of friends to brainstorm together. On the first night after pitches, that’s when you’ll have a chance to form your final teams and get ready to compete. Tanda’s Hackathon will be taking place over two locations. Day 1 will see us at our own Tanda HQ for meet’n’greet, drinks and pitches. Then, a fresh start (and a free breakfast) on Saturday morning will begin at Brisbane’s River City Labs. The great facilities at this space will hopefully give all attendants the comfort they need to execute a great pitch. It’s a Learning Experience The main drive of these types of events is that everyone should walk out feeling that learnt something. Whether it’s something a team partner has shown you while trying to create something awesome under pressure, or a competitor reveals a clever trick in their presentation. There’s no point to an idea if you don’t share it. It’s a Networking Opportunity Whether it’s the company hosting the Hackathon or a fellow competitor at the event these are the kind of industry events where you can actually stand out for future employees. Instead of selling yourself in an annoying verbal resume at some cocktail event you can show potential employers your skills in action. It’s a push in the Right Direction Not only will you meet new people, you will receive feedback from the two judges for Tanda’s Hackathon. The first judge will be Tanda’s very own Adam Lyons who spends his time all over Australia helping to implement savvy programs for growth in Australian businesses. Our Guest Judge for the Tanda Open Data Hackathon is Keran McKenzie. Keran has been on the scene helping take start-ups to sky heights for the past 20 years. He’s come up all the way from Melbourne to assess your ideas and test your skills. It’s a chance to help a Great Cause This Hackathon is a “Hack It Forward” kind of event. All proceeds made in this event will go back into student funding for IT, programming, and related student clubs at QUT and UQ. As a Start-Up company ourselves Tanda knows the ideas start with you guys – the students, the idealists, the dreamers and the young entrepreneurs.
Clients & Partners AU Events & Media AU |
Tanda “Clocks In” to the Xero Roadshow!
Xero is hitting the road in February, taking their team of cloud accounting experts on the road to answer your questions. We’ve been invited along and are looking forward to catching up with our existing partners as well as meeting plenty of new ones across the country. Using Xero’s API we are helping businesses (and their advisors) understand and control their staff costs. Our time clocks, rosters, and customisable award interpretation take the hassle out of payroll and give you insight that you just can’t get with paper timesheets and excel rosters. Business with over 15 staff in all industries are making huge efficiency savings using Tanda, all over Australia. For more info before the day take a look at www.tanda.co Most importantly though, come in and say hi! It’s free to attend the Xero roadshow and there’s even CPD credits available – so there’s literally no reason not to go. If you haven’t already, be sure to register at www.xero.com/au/roadshow Where are we stopping on the Xero roadshow? Here’s the list of places and dates. Bendigo – Monday 3 February Melbourne East – Tuesday 4 February Melbourne CBD – Wednesday 5 February Geelong – Thursday 6 February Albury – Tuesday 11 February Sunshine Coast – Tuesday 11 February Brisbane – Wednesday 12 February Dubbo – Wednesday 12 February Gold Coast – Thursday 13 February Wollongong – Friday 14 February Newcastle – Monday 17 February Parramatta – Tuesday 18 February Sydney – Wednesday 19 February Canberra – Thursday 20 February Adelaide – Monday 24 February Perth – Wednesday 26 February If you have a client that could benefit from using Tanda, or if you have any questions. Come say ‘hi’ or, If you’d like more information about Tanda before we visit a city near you, give us a call on 1300 859 117.