5 Employee Onboarding Tips

Enrique Estagle

26 July 2017    |   

New employees can come in on a daily basis. That is why it can be stressful for HR managers to welcome new staff on board and get them off and running on their first day. Here are five things to remember whenever you’re onboarding a new team member. Set Everything Up for Them New employees should feel welcome at the moment they enter your office. When everything is physically ready for them on the first day, the more motivated they will be to hit the ground running. “An empty workstation is to a new employee what an unkempt home is to a houseguest,” says CareerBuilder.com. Make sure everything they need is already at their workstation. Provide an onboarding kit with office supplies, as well as their business cards if possible. Their company computer should already be set up and placed on their desks. Same holds true if you are going to issue them company mobile phones. If they are required to wear a uniform, make sure you have the right size and have it neatly pressed for them.   Lay Out the Goals, Objectives, and Responsibilities It’s nice for new employees to know at the get-go why they were hired. You might have already given them their job descriptions during the interview, but it is nice to share it with them again on their first day. Have a document ready that lays out your company’s profile, vision and mission, your new employee’s role, their short and long term goals, and how they will fit in the bigger picture. Let that document guide the conversation between you and the new staff member.   Share the Culture For George Brandt, author of The New Leader’s 100-Day Action Plan, the only competitive edge your business can have today is your corporate culture. In this article he wrote at Forbes, Mr Brandt said that your company “must make culture the centrepiece of your onboarding program.” Spend adequate time with new staff on explaining your business’ culture. Lay out the dos and don’ts, dress code, benefits programmes, as well as company activities they should look forward to. If possible, provide a copy of the employee manual.   Introduce to Teammates No man is an island, everyone has to work with everyone. That is why it is important for new employees and existing staff to establish a good rapport early on. You should brief the new employee’s teammates before he/she comes on board. Provide them with a copy of the CV to help them get to know that new person better. And on the first day itself, dedicate time for the team to welcome the new members. Encourage them to go out for lunch. There, they can talk to each other about their goals and roles in the company, and how they can work together to achieve them as a team.   Get Paperwork Done ASAP The most important, and most irritating, part of employee onboarding is the paperwork. For new staff, this means filling up pages of paperwork in order to provide all the necessary details for payroll, superannuation, etc. At the same time, managers have to manually re-enter these items into accounting software. That is a time-consuming, error-prone process. Tanda’s new employee onboarding app solves all these problems for new employees and businesses alike. All you have to need is to enter the new staff’s mobile number or email address, and Tanda will do the rest. New employees will receive a link that will lead them to the Tanda employee onboarding app. From this single app, they can input their personal bank details, superannuation fund information, tax file numbers, and other important information. All of this data is then automatically stored on staff profiles in both Tanda and your integrated payroll software. This means less time spent on onboarding. Watch to learn more about Tanda’s employee onboarding application. Click here to start using Tanda’s employee onboarding application for your business.

New employees can come in on a daily basis. That is why it can be stressful for HR managers to welcome new staff on board and get them off and running on their first day.

Here are five things to remember whenever you’re onboarding a new team member.

Set Everything Up for Them

New employees should feel welcome at the moment they enter your office. When everything is physically ready for them on the first day, the more motivated they will be to hit the ground running.

employee-onboarding-tips-1

“An empty workstation is to a new employee what an unkempt home is to a houseguest,” says CareerBuilder.com. Make sure everything they need is already at their workstation. Provide an onboarding kit with office supplies, as well as their business cards if possible. Their company computer should already be set up and placed on their desks. Same holds true if you are going to issue them company mobile phones. If they are required to wear a uniform, make sure you have the right size and have it neatly pressed for them.

 

Lay Out the Goals, Objectives, and Responsibilities

It’s nice for new employees to know at the get-go why they were hired. You might have already given them their job descriptions during the interview, but it is nice to share it with them again on their first day.

employee-onboarding-tips-2

Have a document ready that lays out your company’s profile, vision and mission, your new employee’s role, their short and long term goals, and how they will fit in the bigger picture. Let that document guide the conversation between you and the new staff member.

 

Share the Culture

For George Brandt, author of The New Leader’s 100-Day Action Plan, the only competitive edge your business can have today is your corporate culture. In this article he wrote at Forbes, Mr Brandt said that your company “must make culture the centrepiece of your onboarding program.”

Spend adequate time with new staff on explaining your business’ culture. Lay out the dos and don’ts, dress code, benefits programmes, as well as company activities they should look forward to. If possible, provide a copy of the employee manual.

 

Introduce to Teammates

No man is an island, everyone has to work with everyone. That is why it is important for new employees and existing staff to establish a good rapport early on.

employee-onboarding-tips-4

You should brief the new employee’s teammates before he/she comes on board. Provide them with a copy of the CV to help them get to know that new person better. And on the first day itself, dedicate time for the team to welcome the new members. Encourage them to go out for lunch. There, they can talk to each other about their goals and roles in the company, and how they can work together to achieve them as a team.

 

Get Paperwork Done ASAP

The most important, and most irritating, part of employee onboarding is the paperwork. For new staff, this means filling up pages of paperwork in order to provide all the necessary details for payroll, superannuation, etc. At the same time, managers have to manually re-enter these items into accounting software. That is a time-consuming, error-prone process.

employee-onboarding-tips-5

Tanda’s new employee onboarding app solves all these problems for new employees and businesses alike. All you have to need is to enter the new staff’s mobile number or email address, and Tanda will do the rest.

New employees will receive a link that will lead them to the Tanda employee onboarding app. From this single app, they can input their personal bank details, superannuation fund information, tax file numbers, and other important information. All of this data is then automatically stored on staff profiles in both Tanda and your integrated payroll software. This means less time spent on onboarding.

Watch to learn more about Tanda’s employee onboarding application.

Click here to start using Tanda’s employee onboarding application for your business.

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“Help! My employees are always late!”

Do you find in your business employees are constantly showing up for work late, or clocking off just a little bit too early for your liking? Tanda can help you keep track of your employees clock-ins and clock-outs. The SMS feature alerting you when people are late is also a handy Tanda tool to keep an eye on the hard workers and the not-so-hard workers in your team. But there’s one thing a Tanda Clock can’t do, and that’s motivate your team to show up on time to put in their best work. There’s a few key reasons staff start to dawdle on their way to work. One key factor is motivation. Once motivation drops in the office, kitchen or factory, the unproductive sentiment can spread like wild fire. You can help bring up your employees motivation levels with a few tips and tricks that the team here at Tanda has learned and implemented as well. Automation Firstly, automate what you can. If there is something an employee has to do that could be done just as easily with an add-on, application or new system then what are you waiting for? The same way Tanda automates payroll and rosters meaning less time wasted on the boring stuff, you can get rid of the boring tasks for your employees too. Rotation There are some things that have to happen around the workforce. But, if one employee has to carry out the same task or responsibility for more than three hours you will notice they might be getting bored. Try rostering them onto the same task for days or weeks on end and then ask yourself can you really blame them for being late all the time? Instead, it’s better to delegate and rotate tasks between your team. Productivy levels tend to spike at the beginning of a task, so if you can keep your team motivated with new or different things to do you’ll find less stragglers getting to work in the mornings. Optimization Which brings us to optimising how you use your time. Tanda knows a thing or two about time and attendance. Studies have shown people were more likely to be more cooperative and get work done in the morning. Throughout the day the peak in productivity comes unsurprisingly after lunch breaks. The worst times for positive results came just before lunch breaks and nearing the end of the shift. With that in mind, try and schedule the nitty gritty work, unpleasant tasks or least favourite jobs in the mornings and just after your staff have had a break to refresh. Save the fun stuff for the long hours and just before home time. Because really, if your staff are passionate about what they do for your company then there should be plenty of fun stuff for them to do.

Events & Media AU    |   

Tanda Open Data Hackathon this weekend – 17th & 18th April

This article is about the 2015 event. Go to hack.tanda.co for 2016’s event details! The Tanda Open Data Hackathon is upon us! Programmers, designers and developers are flocking to Brisbane for Tanda’s first Open Data Hackathon. In a digital era where everything is reachable from the click of a button, it’s no surprise there are now marathons and competitions for the digitally oriented too. Hackathons, e-conferences and everything in between can be a great way to meet new faces in your industry and carve out your own opportunities in the workforce. You can come along as a lone wolf hunting down open data, or bring a pack of friends to brainstorm together. On the first night after pitches, that’s when you’ll have a chance to form your final teams and get ready to compete. Tanda’s Hackathon will be taking place over two locations. Day 1 will see us at our own Tanda HQ for meet’n’greet, drinks and pitches. Then, a fresh start (and a free breakfast) on Saturday morning will begin at Brisbane’s River City Labs.  The great facilities at this space will hopefully give all attendants the comfort they need to execute a great pitch. It’s a Learning Experience The main drive of these types of events is that everyone should walk out feeling that learnt something. Whether it’s something a team partner has shown you while trying to create something awesome under pressure, or a competitor reveals a clever trick in their presentation. There’s no point to an idea if you don’t share it. It’s a Networking Opportunity Whether it’s the company hosting the Hackathon or a fellow competitor at the event these are the kind of industry events where you can actually stand out for future employees. Instead of selling yourself in an annoying verbal resume at some cocktail event you can show potential employers your skills in action. It’s a push in the Right Direction Not only will you meet new people, you will receive feedback from the two judges for Tanda’s Hackathon. The first judge will be Tanda’s very own Adam Lyons who spends his time all over Australia helping to implement savvy programs for growth in Australian businesses. Our Guest Judge for the Tanda Open Data Hackathon is Keran McKenzie. Keran has been on the scene helping take start-ups to sky heights for the past 20 years. He’s come up all the way from Melbourne to assess your ideas and test your skills. It’s a chance to help a Great Cause This Hackathon is a “Hack It Forward” kind of event. All proceeds made in this event will go back into student funding for IT, programming, and related student clubs at QUT and UQ. As a Start-Up company ourselves Tanda knows the ideas start with you guys – the students, the idealists, the dreamers and the young entrepreneurs.

Awards & Rostering    |   

Tanda Makes Staff Attendance Simple

Check out our awesome new video! Tanda makes staff attendance simple.

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About the author

Enrique Estagle

Enrique was the former editor-in-chief of Tanda's Blog.

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“Help! My employees are always late!”

Do you find in your business employees are constantly showing up for work late, or clocking off just a little bit too early for your liking? Tanda can help you keep track of your employees clock-ins and clock-outs. The SMS feature alerting you when people are late is also a handy Tanda tool to keep […]

Events & Media AU

Tanda Open Data Hackathon this weekend – 17th & 18th April

This article is about the 2015 event. Go to hack.tanda.co for 2016’s event details! The Tanda Open Data Hackathon is upon us! Programmers, designers and developers are flocking to Brisbane for Tanda’s first Open Data Hackathon. In a digital era where everything is reachable from the click of a button, it’s no surprise there are now […]

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